Adding a “Modified By” column in a SharePoint list is a simple process that can greatly improve your team’s ability to track changes and collaborate effectively. By implementing this column, you can easily identify the team member responsible for making modifications to specific items within your SharePoint list, enabling better transparency and accountability.
To add the “Modified By” column in your SharePoint list, there are several options available to you:
- Sync files from OneDrive for Business: By synchronizing files from OneDrive for Business with your SharePoint list, any modifications made to these files will automatically update the “Modified By” field in your list. This method ensures that the person responsible for the modifications is accurately recorded.
- Utilize Power Automate: Formerly known as Microsoft Flow, Power Automate provides a powerful tool for capturing modification dates. By using the “Get changes for an item or a file” action, you can retrieve the most recent modification date and update the column holding the date with today’s date. This allows you to efficiently track changes made to your SharePoint list.
- Specify document library columns: When designing or publishing a form template to a SharePoint document library, you have the ability to specify document library columns. By doing so, you can add, remove, or modify columns as needed, including the “Modified By” column. This customization offers flexibility in tailoring your SharePoint list to meet your organization’s specific tracking needs.
Implementing any of these methods will enable you to add and effectively track the “Modified By” column in your SharePoint list. By enhancing visibility into modifications and fostering collaboration among team members, your organization can streamline workflows and improve overall productivity.
Methods to Add the Modified By Column
There are several options available to add the “Modified By” column in your SharePoint list, depending on your specific requirements and preferences. One of the methods is to sync files from OneDrive for Business. By doing so, the “Modified By” field in the SharePoint list will be automatically updated whenever changes are made to the synced files. This provides a convenient way to track who has modified the files and when.
Another effective method is to utilize Power Automate (formerly Microsoft Flow). With Power Automate, you can use the “Get changes for an item or a file” action to capture the modification date of a specific column. By updating the column with today’s date, you can keep track of the latest modifications made by team members. This automation simplifies the process and ensures accuracy in tracking changes.
In addition, when designing or publishing a form template to a SharePoint document library, you have the option to specify document library columns. This allows you to add, remove, or modify columns as needed, including the “Modified By” column. By customizing the document library columns, you can tailor the SharePoint list to fit your organization’s unique requirements, enhancing productivity and collaboration.
By utilizing these methods, you can efficiently add and track the “Modified By” column in your SharePoint lists. Whether you choose to sync files from OneDrive for Business, leverage the power of Power Automate, or customize document library columns, these options provide flexibility and enable you to enhance collaboration and transparency within your organization.