How To Add Members To Microsoft Teams

Have you ever found yourself wondering how to add members to your Microsoft Teams? Well, it’s a common issue faced by many users. This article will guide you, whether you’re adding individual team members or inviting guests in bulk.

Read on and learn easy-to-follow steps that will turn you into a Microsoft Teams guru in no time!

Key Takeaways

How to Add Members to a Team in Microsoft Teams

To add members to a team in Microsoft Teams, simply go to the Teams section, select the desired team, and click on “Add member” to type in the names or groups of the members you want to include.

Add members to a Team

Getting more hands on deck is a crucial step for productive teamwork on Microsoft Teams. Here’s how to add members to a team:

  1. Navigate to the Team list and click on the Team name that you wish to expand.
  2. Locate and click on the “More options” button.
  3. Begin typing the name of the person you wish to add as a member – their name should pop up if they are already part of your wider organization on Microsoft Teams.
  4. Click on their name, and they will be added as a new member to your selected Team.

Add a guest user

Adding a guest user to your Microsoft Teams can be done with just a few simple steps, allowing these individuals to participate in specific conversations and meetings with your team. First, you need to navigate to the team where you want to add the guest user. Once there, click on “Add member” and proceed to enter the guest’s email address. This can be either a business or consumer email account such as Outlook.

Edit Team Members and Guests

Managing member settings and channels within a team is a crucial role for team owners in Microsoft Teams. They have the capability to add and remove members, add guests, change team settings, and handle numerous administrative tasks. Here’s how they can perform the task:

  • To edit team members or guests’ status in Microsoft Teams, navigate to the specific team on your sidebar.
  • Click “More options” next to the Team’s name.
  • Select “Manage team” from the dropdown menu.
  • In this section, you’ll see a list of all current members including names, distribution lists, security groups or Microsoft 365 groups associated with that individual user.
  • Adding new members can be done by typing their email addresses into the ‘add’ function.
  • To make someone else an owner of the team, select their name from the list and change their role from ‘Member’ to ‘Owner’.
  • Removing individuals is as simple as clicking on their names and selecting ‘Remove’. Remember: there can be multiple owners in a team.
  • To add a guest user, click on “more options” next to the Team’s name.
  • Choose “Add member”, then type in their email address in the designated field and press ‘Enter’.
  • Set their role as ‘Guest’ before clicking ‘Add’. Guests will receive an invitation by email.

Remove Members or Guests from a team

To remove members or guests from a team in Microsoft Teams, follow these steps:

  1. Select “More options” next to the team name.
  2. Choose “Manage team” and then click on “Members”.
  3. Find the member or guest you want to remove from the list.
  4. Click on the three – dot menu next to their name.
  5. Select “Remove from team” to expel them from the team.

Using Microsoft Teams Admin Center to Add Members

In the Members tab of the Teams admin center, team owners can easily add or remove members from their team. Discover how to efficiently manage your team’s membership and read more about using Microsoft Teams Admin Center here.

Adding users individually

To add users individually to a team in Microsoft Teams, follow these steps:

  1. Go to the Teams list and click on the team name.
  2. Click on the “More options” button (represented by three dots) next to the team name.
  3. Start typing the name of the user you want to add in the search bar.
  4. Select the user from the suggestions that appear.
  5. Click on “Add” to add the user to the team.

Adding users in bulk

To efficiently add multiple users at once to Microsoft Teams, you can utilize the Microsoft Teams Admin Center. This tool allows for a streamlined process of adding members in bulk. Here are the steps to follow:

  1. Access the Microsoft Teams Admin Center.
  2. Navigate to the “Users” section.
  3. Select the option to “Add multiple users.”
  4. Choose whether to add users individually or through a CSV file upload.
  5. If adding users individually, enter their details such as name, email address, and user settings.
  6. If using a CSV file, ensure that it is formatted correctly with the necessary user information.
  7. Review the user details and confirm the additions.
  8. The selected users will now be added in bulk to Microsoft Teams.

Adding Guest Accounts to Microsoft Teams

Guest accounts can be easily added to Microsoft Teams by sending guest invitations and granting them access, making it convenient for collaboration with external users. [Read more].

Sending guest invitations

To send guest invitations in Microsoft Teams, follow these steps:

  1. Click on the “Teams” icon in the left sidebar to navigate to your desired team.
  2. Select the team where you want to add a guest member.
  3. Click on the “More options” button (represented by a triple-dot icon) located near the top-right corner of the screen.
  4. From the drop – down menu, choose “Add member.”
  5. Enter the email address of the guest you want to invite into the provided field.
  6. Click on the “Add” button to send the invitation.
  7. The guest will receive an email notification inviting them to join your team in Microsoft Teams.
  8. They can accept the invitation by clicking on the provided link and following the prompts to create or sign in to their Microsoft account.
  9. Once they have accepted, they will have access as a guest member in your team, allowing them to collaborate and communicate with other members.

Granting guest access

Guest access in Microsoft Teams allows teams in your organization to collaborate with people outside your organization by granting them access. Here’s how you can grant guest access:

  1. Team owners can add guests to Microsoft Teams by adding their email address.
  2. Guests must have a Microsoft 365 work or school account to be added to a team.
  3. Guest access can be turned on or off in the Teams admin center.
  4. To add a guest to a team, right – click the name of the team and select Add Member. Then, enter the email address of the person you wish to add.
  5. Microsoft Teams allows for external access and guest access. which allows users from outside the organization to participate in meetings and collaborate.
  6. Guest access can be configured in the Teams admin center.
  7. It is important to ensure that user1 has the ability to add users from outside the organization as guests to the team.
  8. There may be limitations and challenges with guest access in Microsoft Teams.
  9. Troubleshooting guest access problems may be necessary.if there are issues or difficulties with guest access not working properly.


In conclusion, adding members to Microsoft Teams is a simple process that can be done through the Teams app or using the Microsoft Teams Admin Center. Whether you want to add team members or guest users, you have various options for managing your team and maximizing collaboration.

With just a few clicks, you can easily add and remove members, adjust roles, and create a dynamic workspace in Microsoft Teams. Start building your team today and enjoy seamless communication and productivity!