How To Add Calculated Column In SharePoint List

Adding a calculated column in SharePoint List can help streamline processes and automate calculations within your lists and libraries. SharePoint calculated columns use formulas similar to those in Excel, allowing you to perform complex calculations based on other columns in the same row.

To add a calculated column, follow these simple steps:

  1. Open your SharePoint list or library.
  2. Click on “+ Add Column” and select “More…” to open the “Create Column” dialogue box.
  3. Choose a name for your column and set the column type as “Calculated”.
  4. In the “Additional Column Settings” section, enter your desired formula using Excel-like syntax.
  5. Select the appropriate format for the output column, such as Date or Currency.
  6. Click “OK” to create the calculated column in your SharePoint list.

Once added, calculated columns offer a wide range of possibilities for customization and automation. You can use them to set reminders, manipulate dates, or create conditional statements tailored to your specific needs.

However, it’s important to be aware of some limitations. Calculated columns cannot reference functions like [TODAY] and [ME], and if a column name contains spaces, it needs to be enclosed in brackets when used in formulas. Additionally, calculated columns can only reference columns within the same row and cannot access data from other rows.

If you’re working with large datasets or need to automate the process, you can also use SharePoint Online PowerShell or PnP PowerShell to programmatically add calculated columns to your SharePoint list.

In conclusion, calculated columns in SharePoint provide a powerful tool for enhancing productivity and efficiency within your lists and libraries. By leveraging these columns, you can simplify complex calculations and streamline your workflows with ease.

Steps to Add a Calculated Column in SharePoint List

To add a calculated column in SharePoint List, you can follow these steps:

1. Open a SharePoint list or library.

2. Click on “+ Add Column” and then select “More…” to open the “Create Column” dialogue box.

3. Choose a name for your column and select “Calculated” as the column type.

4. In the “Additional Column Settings” section, add your desired formula using Excel-like syntax.

5. Choose the appropriate format for the output column, such as Date or Currency.

6. Click “OK” to create the calculated column in your SharePoint list.

Calculated columns in SharePoint allow you to automatically calculate values based on other columns within the same row. This feature can be used for various purposes, such as setting reminders, manipulating dates, or creating conditional statements. SharePoint calculated columns use formulas that resemble Excel formulas, and they offer a wide range of possibilities for customization and automation.

It’s important to note that calculated columns have certain limitations. They cannot reference functions like [TODAY] and [ME], and if the column name has spaces, it needs to be enclosed in brackets when used in formulas. Additionally, calculated columns can only reference columns within the same row and cannot access data from other rows.

Using SharePoint Online PowerShell or PnP PowerShell, you can also programmatically add a calculated column to a SharePoint list. These methods allow for automating the process and can be useful for managing large datasets.

Overall, calculated columns in SharePoint provide a powerful tool for streamlining processes and automating calculations within lists and libraries.

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