How To Add Backgrounds To Microsoft Teams

p55669 Introduction 3019b8cb86 2537848318Are you looking to add a personal touch or pop of creativity to your Microsoft Teams meetings? You’re not alone. Many people are searching for ways to personalize their virtual workspace, and adding a custom background is an excellent way to do so.

In this article, we’ll guide you step-by-step on how to incorporate various backgrounds into your Microsoft Teams platform seamlessly. Let’s transform those bland meetings into vibrant collaborations!

Key Takeaways

  • Make sure you have the latest version of Microsoft Teams installed and check that your device’s hardware is capable of handling virtual backgrounds.
  • Enable virtual backgrounds in Microsoft Teams by going to Settings, then Background effects, and selecting a preloaded image or uploading your own custom background.
  • Save custom background images in the designated folder for easy access and future use.
  • Choose suitable backgrounds that enhance the purpose of your meeting, avoid distractions or inappropriate content, and maintain professionalism.

How to Enable and Use Virtual Backgrounds in Microsoft Teams

p55669 How to Enable and Use Virtual Backgrounds in Microsoft Teams 618a4a579d 3651665506To enable and use virtual backgrounds in Microsoft Teams, make sure you have the latest version of the software.


Before diving into the process of adding virtual backgrounds in Microsoft Teams, there are a few prerequisites to consider. First, you need to have the latest version of Microsoft Teams installed on your device; outdated versions may not support this feature.

Second, ensure your device’s hardware is capable; if you’re using a computer with an older graphics card or processor, it might struggle to handle video backgrounds effectively. Thirdly, ensure that you have administrative rights if installing XSplit VCam for video backgrounds.

Lastly, prepare your custom images in advance for quick and easy selection during meetings – these should be professional and free from distractions.

Enabling virtual backgrounds

The feature allowing the use of virtual backgrounds in Microsoft Teams enhances the user’s meeting experience by offering a professional or fun setting. Here are easy steps to enable this feature:

  1. Open Microsoft Teams application on your computer.
  2. Click on your profile picture located at the top – right corner.
  3. From the drop – down menu, go to “Settings”.
  4. In settings, look for “Background effects” under the “General” tab.
  5. You’ll find an array of preloaded images that you can select as your background.
  6. Select any image by clicking on it, then click on “Apply and Turn On Video” to set the selected image as your default virtual background.

Adding custom background images

Customizing your virtual space during a meeting can be achieved by adding custom background images in Microsoft Teams. This feature not only adds a personal touch to your meetings, but also ensures privacy and decreases visual distractions, thus increasing team productivity.

  1. Launch Microsoft Teams application on your desktop.
  2. Be sure you’re in the meeting interface — this means joining or starting a meeting.
  3. Click on the three-dot menu icon located at the top right-hand corner of the screen to access more options.
  4. From the drop – down list, select “Apply Background Effects.”
  5. In this tab, you’ll see some pre – installed backgrounds provided by Microsoft Teams for instant use.
  6. To add your own image, click on the ‘+’ button located at the top left of the background effect window.
  7. This will open up file explorer where you can navigate to any image stored within your local device or network.
  8. Make sure your custom image complies with recommended formats and dimensions for compatibility and best appearance.
  9. Select an image from whichever source and click on ‘Open’ button to upload it into Microsoft Teams.
  10. Your chosen custom background should now appear among other uploaded backgrounds.

Saving custom background images

  • After adding custom background images to Microsoft Teams, users can save them for future use.
  • Custom background images can be saved in specific folders on the user’s computer.
  • The storage location for custom background images is “%appdata%\microsoft\teams\backgrounds\uploads.”
  • By saving custom background images, users can easily access and apply them during future meetings.
  • This feature allows for convenient and quick customization of meeting backgrounds according to user preferences.

Applying virtual backgrounds during meetings

To apply virtual backgrounds during meetings in Microsoft Teams, follow these steps:

  1. Enable virtual backgrounds by clicking on the three dots on the meeting settings bar in a Microsoft Teams call.
  2. Select “Show background effects” from the menu that appears.
  3. Choose a background from the preloaded options or upload a custom image by clicking on the “+” button.
  4. Click “Apply” to set the virtual background for your meeting.
  5. During the meeting, click on the three dots again and select “Show background effects” to change or remove the virtual background.

How to Add Custom Backgrounds in Microsoft Teams

p55669 How to Add Custom Backgrounds in Microsoft Teams 47f75d3fca 1653386865To add custom backgrounds in Microsoft Teams, access the background settings by clicking on the three dots in the middle of the button bar and selecting “Show background effects.”

Accessing the background settings

To access the background settings in Microsoft Teams, follow these simple steps:

  1. Click on the three horizontal dots icon at the bottom toolbar of Microsoft Teams.
  2. A panel with various options will appear on the right side of the screen.
  3. Look for the “Background Effects” option and click on it to access the background settings.
  4. Here, you can choose from a variety of preloaded backgrounds or add your own custom backgrounds.
  5. To add a custom background, select “Add New” from the background effects options.
  6. This will allow you to upload a custom image from your computer or device as your background.
  7. You can also access organization – provided background images by going to the Backgrounds folder within Microsoft Teams.
  8. Once you have uploaded a custom background or selected an existing one, it will be saved for future use.
  9. During a Microsoft Teams call, you can change your background by clicking on the three dots on the meeting settings bar and selecting “Show Background Effects.
  10. From there, you can choose a different background or remove it altogether.

Uploading custom background images

To upload custom background images in Microsoft Teams, follow these steps:

  1. Open the Microsoft Teams app on your computer.
  2. Navigate to the Backgrounds folder within the Teams app.
  3. Locate and open the Uploads folder within the Backgrounds folder.
  4. Copy and paste the desired custom background image into the Uploads folder.
  5. The image will now be available for selection as a custom background in Microsoft Teams meetings.

Selecting and applying custom backgrounds

To select and apply custom backgrounds in Microsoft Teams, follow these steps:

  1. Access the background settings by clicking on your profile picture in the top right corner of the Teams window and selecting “Settings” from the drop-down menu.
  2. In the Settings menu, choose “Backgrounds” from the left – hand sidebar.
  3. To upload a custom background image, click on the “Uploads” tab at the top of the Backgrounds menu.
  4. Click on the blue “Add new” button to open File Explorer and navigate to the folder where your custom background images are saved.
  5. Select the desired image and click “Open” to upload it as a virtual background option in Teams.
  6. Once uploaded, you can select and apply your custom background by clicking on it in the Uploads tab.
  7. If you want to use one of Microsoft’s default background options instead, you can browse through them by clicking on the “Default Backgrounds” tab in the Backgrounds menu.
  8. To apply a default background, simply click on it and it will be immediately applied during your Teams video calls or meetings.
  9. You can also choose to blur your background by enabling the “Blur” option located beneath each background preview.
  10. Remember to ensure that your chosen background is appropriate for professional settings and doesn’t cause distractions during meetings.

Tips for Using Backgrounds in Microsoft Teams

Choose backgrounds that are appropriate for the setting and purpose of the meeting, avoiding distractions or any content that may be deemed inappropriate.

Choosing suitable backgrounds

When using backgrounds in Microsoft Teams, it’s important to choose suitable options that enhance your video calls. Consider the purpose of your meeting and select a background that aligns with the tone and topic.

For professional meetings, opt for clean and neutral backgrounds to maintain a polished appearance. If you’re hosting a casual gathering or team-building session, feel free to add some personality with fun or themed backgrounds.

Remember to avoid distracting or inappropriate images that may disrupt the focus of your meeting. By selecting suitable backgrounds, you can create a visually appealing environment that enhances communication and collaboration during Microsoft Teams meetings.

Avoiding distracting or inappropriate backgrounds

To ensure a professional and distraction-free virtual meeting experience, it is crucial to avoid using backgrounds that are distracting or inappropriate. While Microsoft Teams offers the option to change your background, it is important to choose clean and well-composed virtual backgrounds that do not take away from the focus of the meeting.

Additionally, be mindful of potential visual distractions in the background that may divert attention from the discussion. By selecting suitable backgrounds and avoiding anything distracting or unprofessional, you can create a more seamless and professional virtual meeting environment in Microsoft Teams.

Troubleshooting common issues with backgrounds


In conclusion, adding backgrounds to Microsoft Teams is a simple and fun way to personalize your video meetings. By enabling virtual backgrounds and adding custom images, you can create a professional or creative atmosphere that suits your style.

Just remember to choose suitable backgrounds and avoid any distractions during important meetings. With these tips in mind, you’ll be able to enhance your Microsoft Teams experience and make your video calls more engaging for everyone involved.