Adding an email hyperlink to SharePoint 2019 is a straightforward process that can be accomplished using various methods. In this article, we will discuss the different approaches you can take to incorporate email hyperlinks into your SharePoint site.
If you are working with a modern SharePoint online page, one option is to utilize the quick links web part. However, it is important to note that this web part may have limitations when it comes to accepting “mailto:” links. In such cases, you can manually enter the “mailto:” link into your text, ensuring that SharePoint does not automatically add “https://” before it.
By clicking on a “mailto:” link, the user’s default email client or Microsoft Outlook will be triggered, opening a new email draft with the linked email address already populated in the “To” field.
If you wish to customize the email template or its contents, it is currently not possible within SharePoint. The default behavior is to generate a basic email without any specific design or form.
An alternative method is to add hyperlinks directly in SharePoint. This allows you to create both internal and external links.
To create a link to a webpage, you can utilize the “Link from Address” option. This involves highlighting the desired words and pasting the corresponding URL into the “Link from Address” window.
For internal links within your SharePoint site, you can utilize the “Link from SharePoint” option. This method enables you to navigate through your website’s structure and select the desired page or document for linking.
When creating a link to an email address, you can follow the same process as the “Link to Address” option, adding “mailto:” before the email address in the Address field. Clicking on this link will open the user’s default email client with the linked email address already populated in the “To” field.
In addition to these methods, there is a useful tool called WiseStamp that allows you to create visually appealing email signatures with hyperlinks. It provides a simple way to automatically connect your signature to your email. The steps for adding hyperlinks in various email clients, including Outlook 365, OWA, Outlook 2013-2019, and Outlook 2007-2010, are provided in the source.
By employing these various methods and tools, you can successfully incorporate email hyperlinks into your SharePoint 2019 site, enhancing its functionality and user experience.
The quick links web part on modern SharePoint online pages offers a convenient way to add email hyperlinks, although it may have some limitations. When using this web part, it is important to note that it seems to only accept links that start with “https://” and may not accept the “mailto:” format. However, there is a workaround to manually enter the “mailto:” link in your text by typing it out and removing the automatic addition of “https://” by SharePoint.
By clicking on the “mailto:” link, it will trigger the user’s default email client or Microsoft Outlook and open a new email draft with the linked email address in the “To” field. Although the quick links web part does not allow for customization of the email template or contents, it provides a straightforward way to incorporate email hyperlinks into your SharePoint page.
To summarize, the quick links web part on modern SharePoint online pages offers a simple method to add email hyperlinks, as long as you manually enter the “mailto:” link. Keep in mind that this web part may have limitations, and it is unable to customize the email template or contents. However, it still provides a convenient way to enhance the functionality of your SharePoint page by allowing users to easily initiate email communication.
An alternative method to add email hyperlinks in SharePoint is by adding hyperlinks directly within the SharePoint platform. This method allows you to create internal or external links with ease.
Creating a Link to a Webpage:
To create a link to a webpage, follow these steps:
- Highlight the words you want to turn into a link.
- Click on the “Link from Address” option.
- Paste the URL into the “Link from Address” window.
Creating an Internal Link:
If you want to create a link to a page or document within your SharePoint site, follow these steps:
- Select the words you want to turn into a link.
- Choose the “Link from SharePoint” option.
- Navigate through the structure of your website to select the desired page or document.
Creating a Link to an Email Address:
To create a link to an email address, follow these steps:
- Highlight the words you want to turn into a link.
- Select the “Link to Address” option.
- In the Address field, add “mailto:” before the email address.
By following these simple steps, you can easily add email hyperlinks directly in SharePoint. However, it’s important to note that SharePoint does not provide an option to customize the email template or the contents of the email. The default behavior is to trigger a basic email without any design or form.
If you’re looking for a more visually appealing email signature with hyperlinks, you can consider using WiseStamp. This tool allows you to create beautiful email signatures with customized hyperlinks. Detailed instructions on how to use WiseStamp with Outlook 365, OWA, Outlook 2013-2019, and Outlook 2007-2010 can be found in the source.
By leveraging these methods and tools, you can enhance your SharePoint experience by adding email hyperlinks effortlessly and efficiently.
|Create a Link to a Webpage
|Select words, click on “Link from Address,” and paste URL.
|Create an Internal Link
|Select words, choose “Link from SharePoint,” and navigate to desired page or document.
|Create a Link to an Email Address
|Select words, choose “Link to Address,” and add “mailto:” before the email address.
WiseStamp is a tool that can add a professional touch to your email signatures with hyperlinks, making it easy to connect your signature to your emails. With its user-friendly interface and customizable templates, WiseStamp allows you to create visually appealing email signatures that leave a lasting impression.
Adding hyperlinks to your email signature is a breeze with WiseStamp. Simply follow these steps based on your email client:
For Outlook 365: Open the WiseStamp editor, click on the “replace signature” button, and select the signature you want to add hyperlinks to. Then, use the toolbar to insert the desired hyperlinks, whether they are web links or email addresses.
For Outlook Web App (OWA): Access the WiseStamp editor by clicking on the WiseStamp icon in the OWA toolbar. From there, you can create a new signature or edit an existing one. Insert your hyperlinks using the provided options and customize the appearance to suit your preference.
For Outlook 2013-2019 and Outlook 2007-2010: WiseStamp integrates seamlessly with these versions of Outlook. Simply install the WiseStamp browser extension and follow the prompts to create and customize your email signature. Insert hyperlinks using the editor’s tools and save your changes.
By utilizing WiseStamp in conjunction with SharePoint, you can enhance your email hyperlinks and create a professional and engaging email signature. Whether you’re sending a business proposal or a friendly message, a well-designed email signature can leave a positive impression on your recipients. So why settle for a plain text signature when you can elevate it with WiseStamp?