How To Add A List In SharePoint 2013

SharePoint 2013 offers a simple process for adding a list to your SharePoint site, allowing you to store and organize data effectively.

To add a list in SharePoint 2013, follow these steps:

  1. Login to your SharePoint Site and click on Settings.
  2. Choose the “Custom List” option.
  3. Name your new list and click on “Create.”
  4. Once created, you can enter information into the list.
  5. Create columns, views, set permissions, versioning settings, validation, and workflow settings for the list.
  6. To delete a list, go to the list settings and choose the “Delete this List” option.
  7. To save a list as a template, go to the list settings and select “Save list as template.”
  8. To modify a view in a list, open the list and click on “List” in the ribbon and then select “Modify View.”
  9. To create an alert in a list, open the list and click on “List” in the ribbon and then choose “Alert Me.”

You can also use SharePoint Designer 2013 to create a list more quickly and efficiently. Simply open SharePoint Designer, enter the URL of the site where you want to create the list, click on “Open,” and then use the SharePoint List button in the ribbon to select the list type and give it a name. From there, you can customize the list in SharePoint Designer.

Additionally, you can create a custom list in SharePoint by using the “New” and “List” options in the site contents, enabling versioning and disabling attachments, and creating custom columns for your list. You can then add data entries, create custom views, and further extend the functionality of your custom list by enabling item-level permissions, content approval, workflows, or building a PowerApp.

Steps to Add a List in SharePoint 2013

To add a list in SharePoint 2013, follow these steps:

  1. Login to your SharePoint Site and click on Settings.
  2. Choose the “Custom List” option.
  3. Name your new list and click on “Create.”
  4. Once created, you can enter information into the list.
  5. You can also create columns, views, set permissions, versioning settings, validation, and workflow settings for the list.
  6. To delete a list, go to the list settings and choose the “Delete this List” option.
  7. To save a list as a template, go to the list settings and select “Save list as template.”
  8. To modify a view in a list, open the list and click on “List” in the ribbon and then select “Modify View.”
  9. To create an alert in a list, open the list and click on “List” in the ribbon and then choose “Alert Me.”

You can also use SharePoint Designer 2013 to create a list more quickly and efficiently. Simply open SharePoint Designer, enter the URL of the site where you want to create the list, click on “Open,” and then use the SharePoint List button in the ribbon to select the list type and give it a name. From there, you can customize the list in SharePoint Designer.

Additionally, you can create a custom list in SharePoint by using the “New” and “List” options in the site contents, enabling versioning and disabling attachments, and creating custom columns for your list. You can then add data entries, create custom views, and further extend the functionality of your custom list by enabling item-level permissions, content approval, workflows, or building a PowerApp.

Summary

In summary, to add a list in SharePoint 2013, you have multiple options. You can choose the “Custom List” option from the SharePoint site settings, use SharePoint Designer 2013 for quick and efficient list creation, or create a custom list with advanced features using the standard SharePoint features and options. Depending on your needs, you can enter information, create columns and views, set permissions, configure versioning, validation, and workflow settings to optimize collaboration and streamline workflows in your organization.

Benefits of Adding a List in SharePoint 2013
Improved collaboration
Enhanced workflow efficiency
Customizable list features
Advanced settings for versioning, permissions, and workflows

Using SharePoint Designer 2013 to Create a List

SharePoint Designer 2013 provides a more streamlined approach to creating lists, allowing you to customize and optimize their structure. To create a list using SharePoint Designer, follow these steps:

  1. Open SharePoint Designer and enter the URL of the site where you want to create the list.
  2. Click on “Open” to access the site.
  3. In the ribbon, click on the SharePoint List button to select the list type you want to create.
  4. Give your list a name and click “OK”.

Once your list is created, you can leverage the powerful functionality of SharePoint Designer to customize it further. You can modify the list settings, add or remove columns, and define different views to suit your specific needs. This flexibility allows you to tailor the list to your organization’s requirements and improve collaboration and workflow efficiency.

Using SharePoint Designer not only saves you time but also empowers you to optimize the structure and functionality of your lists in SharePoint 2013. It’s a valuable tool for those who want to create, modify, and enhance lists with ease.

Customize Your SharePoint List

SharePoint Designer’s user-friendly interface makes it easy to customize your SharePoint list to suit your specific needs. Here are some key customization options:

Customization Feature Description
Column Management Add or remove columns, specify column types, and define validation rules.
View Configuration Create custom views, filter and sort data, and display specific columns.
Permissions Setting Control access to the list by assigning unique permissions at the user or group level.

By taking advantage of these customization options, you can optimize your SharePoint list’s functionality and improve productivity within your organization.

Creating a Custom List in SharePoint

In addition to the default list options, SharePoint allows you to create custom lists that cater to your specific needs, providing greater flexibility and control over your data management.

To create a custom list in SharePoint, you can follow these simple steps:

  1. Login to your SharePoint Site and click on Settings.
  2. Choose the “Custom List” option.
  3. Name your new list and click on “Create.”
  4. Once created, you can enter information into the list.
  5. You can also create custom columns for your list, allowing you to organize and categorize your data effectively.
  6. Additionally, you can set permissions to control who can access and edit the list.
  7. By enabling versioning, you can keep track of changes made to the list over time.
  8. To further enhance the functionality of your custom list, you can add validation rules to ensure data accuracy and workflow settings to automate processes.

If you no longer need a custom list, you can easily delete it by going to the list settings and choosing the “Delete this List” option. Alternatively, you have the option to save a list as a template for future use.

To modify the view of your custom list, simply open the list, click on “List” in the ribbon, and select “Modify View.” This allows you to customize the displayed columns, sort and filter data, and tailor the view to your specific requirements.

If you wish to stay informed about changes made to your custom list, you can create an alert by opening the list, clicking on “List” in the ribbon, and choosing “Alert Me.” This will notify you via email whenever changes occur in the list.

Overall, by leveraging the customization options available in SharePoint, you can create custom lists that align with your organization’s unique needs, improving data management efficiency and streamlining collaboration.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.