How To Add A Comment In Sharepoint

Adding comments in Sharepoint is a simple process that allows users to facilitate collaboration and improve communication within their projects. Sharepoint, a powerful platform for teamwork and project discussions, provides various tools and features to enhance productivity and streamline project-related conversations.

When it comes to adding a comment in Sharepoint, there are specific steps to follow. First, select the desired list item and then click on the “Comment” option or the comment icon located next to the item. This action will open the Comments pane, where you can type your comment and press Enter to submit it.

Moreover, Sharepoint also enables users to view and respond to existing comments. By selecting the Comments icon next to the item, you can access the Comments pane, where you can interact with the existing comments, reply to them, or delete them if necessary. Additionally, the @mention feature allows you to notify specific individuals for feedback by sending them an email with a link to your comment.

Adding comments is not limited to textual content only. In Sharepoint, there are different ways to add comments to documents. If you are working with MS Office applications or Office Online, you can utilize the built-in Comments feature to add comments directly to your documents. For non-Office files, you can use the Document Information Panel or create comments field metadata to include your comments.

Furthermore, if you are collaborating on projects using MS Teams, you also have the option to use the conversation feature to comment on documents. This integration between Sharepoint and MS Teams enables seamless communication and collaboration, ensuring everyone is on the same page.

It is worth mentioning that Microsoft introduced the commenting feature to Sharepoint Online and Microsoft Lists in December 2020. This update has greatly contributed to enhancing collaboration and communication within these platforms, offering users a more efficient way to share ideas, provide feedback, and engage in meaningful discussions to drive their projects forward.

Steps to Add a Comment in Sharepoint

Follow these steps to add a comment in Sharepoint and effectively contribute to project discussions:

  1. Select the list item you want to comment on.
  2. Next to the item, you will see a Comment icon. Click on this icon.
  3. A Comments pane will appear. Type your comment in the provided text box.
  4. Press Enter to post your comment.
  5. To view and reply to existing comments, simply select the Comments icon next to the item.
  6. If you need to delete a comment, select it in the Comments pane and click on the Delete icon.

By using the @mention feature, you can also mention someone for feedback. This will send them an email with a link to your comment, ensuring they are notified of your input.

Adding comments to documents in Sharepoint can be done in various ways:

  • For MS Office applications or Office Online, utilize the Comments feature to add comments directly within the document.
  • For non-Office files, you can add comments using the Document Information Panel or create a comments field metadata.
  • To comment on documents within the context of MS Teams, you can leverage the conversation feature.

Recent Update: Commenting Feature in Sharepoint Online and Microsoft Lists

In December 2020, Microsoft rolled out the commenting feature to Sharepoint Online and Microsoft Lists. This update has significantly enhanced collaboration and communication within these platforms, making it easier for teams to provide feedback, discuss projects, and streamline their workflows.

Feature Benefits
Commenting Enables real-time discussions and feedback on items and documents.
Improved Collaboration Enhances teamwork and fosters a more efficient working environment.
Streamlined Communication Facilitates seamless communication within projects, eliminating the need for external platforms.

With the commenting feature, Sharepoint Online and Microsoft Lists provide users with a robust and user-friendly solution for project discussions and collaboration.

Different Ways to Add Comments to Documents in Sharepoint

In addition to adding comments to list items, Sharepoint offers various approaches to commenting on documents, catering to different needs and preferences. Users can take advantage of the Comments feature in MS Office applications or Office Online to easily add and manage comments within documents. This feature allows for seamless collaboration and communication, enabling team members to provide feedback, ask questions, or share ideas directly within the document.

For non-Office files, Sharepoint provides alternative methods for adding comments. One option is to utilize the Document Information Panel which allows users to enter comments and other metadata directly into the panel, ensuring easy access and visibility. Another option is to create a comments field metadata specifically for non-Office files, enabling users to add and track comments alongside the document.

Additionally, Sharepoint integrates with MS Teams, offering a convenient way to comment on documents within the team collaboration platform. By using the conversation feature in MS Teams, users can discuss and provide feedback on shared documents in real-time, enhancing communication and streamlining project discussions.

Table: Different Ways to Add Comments to Documents in Sharepoint

Method Description
Comments feature in MS Office applications or Office Online Add and manage comments directly within the document for easy collaboration.
Document Information Panel Enter comments and other metadata directly into the panel for non-Office files.
Comments field metadata Create a comments field specifically for non-Office files to track comments alongside the document.
Conversation feature in MS Teams Discuss and provide feedback on shared documents within the MS Teams platform.

With these different ways to add comments to documents, Sharepoint empowers users to enhance collaboration, streamline project discussions, and facilitate effective teamwork. Whether it’s within MS Office applications, Office Online, through the Document Information Panel, or in conjunction with MS Teams, Sharepoint offers versatile options for users to engage and communicate within their documents.

Introduction of Commenting Feature in Sharepoint Online and Microsoft Lists

Microsoft introduced a commenting feature to Sharepoint Online and Microsoft Lists in December 2020, revolutionizing the way users engage in discussions and provide feedback within these platforms.

Previously, users relied on traditional communication methods like email or external collaboration tools to share their thoughts and opinions on documents or list items. However, with the new commenting feature, users can now easily add comments directly within Sharepoint Online and Microsoft Lists, streamlining the collaboration process and ensuring all feedback is captured within the platform.

To add a comment in Sharepoint, simply select the desired list item and choose the “Comment” option or click on the comment icon next to the item. This will open the Comments pane, where you can type your comment and press Enter to save it.

Furthermore, users can view and reply to existing comments by selecting the Comments icon next to the specific item. If you need to delete a comment, you can easily do so by selecting the comment in the Comments pane and clicking on the Delete icon.

Additionally, the commenting feature in Sharepoint Online and Microsoft Lists allows users to mention someone using the @mention feature. By using @mentions, you can notify specific individuals and share your comment with them, ensuring they receive an email notification with a link to your comment.

Moreover, Sharepoint offers different ways to add comments to documents. For Office files, users can utilize the built-in Comments feature in MS Office applications or Office Online. For non-Office files, you can add comments using the Document Information Panel or by creating a comments field metadata. Furthermore, if you prefer to comment on documents within MS Teams, you can leverage the conversation feature for seamless collaboration and feedback.

The introduction of the commenting feature in Sharepoint Online and Microsoft Lists has greatly enhanced the collaborative capabilities within these platforms, enabling users to have meaningful discussions, provide feedback, and streamline project workflows.

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