How To Add A Background To Microsoft Teams

p55681 Introduction 056add4331 229016206Ever wondered how to make your Microsoft Teams meeting more engaging? Did you know that one way to do this is by adding a background? This blog post will guide you through the simple steps of personalising your digital workspace with your own chosen backgrounds.

Ready to wow your colleagues at the next video conference call? Keep reading!

Key Takeaways

How to Add a Background in Microsoft Teams

p55681 How to Add a Background in Microsoft Teams 7caad377ad 4151337437To add a background in Microsoft Teams, you can change your background before a meeting starts or during the meeting itself. You can also change your background on mobile devices.

Change your background before a meeting starts

Modifying your backdrop in Microsoft Teams before a meeting initiates allows you to set the right tone and create an appealing visual environment. Here are the steps to achieve this:

  1. Open Microsoft Teams on your device.
  2. Locate and click on Meeting > Meet Now.
  3. On the pre – join screen, find Background filters or Background effects for background customization options.
  4. Use an image present already or upload a custom picture that suits your requirement.
  5. To activate the new background, access the settings window and switch on the toggle at the bottom of the screen.
  1. In a meeting, look for three dots located in the middle of the button bar.
  2. Clicking them will open various options; select “Show background effects”.
  3. Browse through different backgrounds available, select one that fits best with your mood or meeting agenda.

Change your background during a meeting

Changing your background during a meeting on Microsoft Teams allows you to maintain professionalism and minimize potential distractions. Here’s how to do it:

  1. Initiate or join a meeting in Microsoft Teams.
  2. Click on the More options button (three dots) in your meeting controls.
  3. Next, select the Background effects button.
  4. This action will open up the Background settings pane presenting a number of available images from which you can choose.
  5. Select one of the available background images from the list that suits your preference and aligns with the purpose and tone of your meeting.
  6. There is also an option to blur your background during a meeting for added privacy.
  7. If desired, you can use Background effects to add a custom background.
  8. Navigate through file explorer on your device to access %APPDATA%\Microsoft\Teams\backgrounds\uploads where custom backgrounds are stored.

Change your background on mobile devices

Changing your background on mobile devices while using Microsoft Teams is simple and customizable, offering an avenue for personality or professionalism to shine during meetings. This process involves a few key steps:

  1. Open the Microsoft Teams app on your device.
  2. Start or join a meeting.
  3. Click the ellipsis button in the menu to access more options.
  4. Navigate to the background effects options.
  5. Choose whether you’d like to blur your current surroundings or select a new image as your background.
  6. To add a custom image, click “Add new.”
  7. If you are adding an image from your phone gallery, ensure it is in .JPG format as recommended by Microsoft for seamless integration.

Benefits of Adding a Background in Microsoft Teams

p55681 Benefits of Adding a Background in Microsoft Teams 9c381fc6c4 1933223452Adding a background in Microsoft Teams offers several benefits. It enhances visual appeal and professionalism, providing a polished look during meetings. Additionally, it allows for privacy and eliminates distractions by hiding your surroundings.

Furthermore, customizing the background adds a personal touch and enables users to showcase their style or brand identity.

Enhances visual appeal and professionalism

Custom meeting backgrounds in Microsoft Teams can greatly enhance the visual appeal and professionalism of your virtual meetings. By uploading high-resolution images or using the pre-designed fun background options, you can create a personalized look and feel that reflects your team’s style and brand.

This not only improves the overall visual attractiveness of the meeting, but also helps to create a professional atmosphere that leaves a lasting impression on participants. With the ability to customize backgrounds before or during a meeting, you can ensure that every video feed aligns with your desired tone and message, resulting in a consistently polished appearance for your team.

Provides privacy and eliminates distractions

Adding a background in Microsoft Teams provides users with the ability to enhance privacy and eliminate distractions during meetings. By replacing or blurring their background, users can create a more professional and focused environment for virtual discussions.

This feature is particularly beneficial for remote workers who may have limited control over their physical surroundings. Furthermore, the customized background feature helps hide potential disruptions at the press of a button, allowing participants to stay engaged and maintain focus on the meeting agenda.

With AI noise suppression also available, Microsoft Teams ensures that background noise is minimized, further reducing distractions and enhancing overall meeting quality.

Allows for customization and personalization

Customization and personalization are key benefits of adding a background in Microsoft Teams. Users have the ability to upload their own custom meeting backgrounds, allowing them to display images that reflect their individuality and personality.

This feature also provides the opportunity for companies to create custom background images with their logos, reinforcing brand identity during meetings. With the option to change backgrounds before or during a meeting, users can easily switch between different images based on their preferences or the tone of the meeting.

Whether it’s showcasing a favorite hobby, representing a company’s brand, or simply adding some visual flair, customization and personalization options in Microsoft Teams enhance user experience and make meetings more enjoyable.

Tips and Tricks for Choosing the Right Background

When selecting a background for your Microsoft Teams meetings, it’s important to consider factors like image resolution and the purpose of the meeting. Read on to discover more helpful tips and tricks for choosing the perfect background that will make your meetings stand out.

Use high-resolution images

To ensure a visually appealing background in Microsoft Teams, it is important to use high-resolution images. The recommended resolution for background images is 1920×1080, which will provide optimal clarity and detail.

By using high-resolution images, you can enhance the overall quality of your video sessions and create a more professional appearance. Additionally, using PNG as the preferred image format will help preserve the image quality without sacrificing file size.

So when adding a custom background to Microsoft Teams, make sure to choose high-resolution images in order to achieve the best results.

Consider the purpose and tone of the meeting

Choosing the right background for a Microsoft Teams meeting is crucial, and one important factor to consider is the purpose and tone of the meeting. Different backgrounds can convey different messages and set the atmosphere for your discussion.

For formal meetings, it’s best to opt for simple and professional backgrounds that don’t distract from the main focus. On the other hand, if you’re having a more casual or social gathering, you can get creative with colorful or themed backgrounds to add some fun to the conversation.

By considering the purpose and tone of your meeting, you can select a background that aligns with your objectives and enhances the overall experience for everyone involved.

Test your background before the meeting

To ensure a seamless virtual meeting experience, it’s important to test your chosen background before the actual meeting begins. This can be done by clicking on “Preview” in the “Background settings” column of Microsoft Teams.

By doing so, you can see how the background looks and make any necessary adjustments or changes. This allows you to avoid any last-minute surprises or technical issues during the meeting itself.

So take a moment to test your background beforehand and ensure that everything is set up just right for a professional and visually appealing virtual meeting environment.


In conclusion, adding a background to Microsoft Teams is a simple and effective way to enhance your virtual meetings. Whether you want to showcase your brand or create a professional atmosphere, customizing your background can make a big impact.

By following the steps outlined above, you’ll be able to add your own personal touch and ensure that your meetings stand out from the rest. So go ahead, get creative, and make your Microsoft Teams meetings more visually appealing with custom backgrounds!