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How To Access Microsoft Teams Recordings

Struggling to find your Microsoft Teams meeting recordings? You’re not alone! This is a common hurdle for many users, especially since these crucial video files are now saved in OneDrive and SharePoint.

Our step-by-step guide will demystify the process of locating, viewing, and managing your Teams meeting recordings smoothly. Ready to discover how easy accessing those all-important meetings can be? Let’s dive right in!

Key Takeaways

  • Microsoft Teams meeting recordings are now saved in OneDrive and SharePoint, making it easier to locate and manage them.
  • To access a Microsoft Teams recording, locate the desired meeting in the Teams calendar or chat history, click on the recorded file, and choose “Open in Microsoft Stream” to play the video.
  • You can share a meeting recording by clicking on the Share button in the top – right corner of the video playback screen and entering email addresses of recipients. External users can also receive access by entering their email address.
  • To download a Microsoft Teams meeting recording, navigate to Files > Cloud Storage > Recordings in the Teams app, select your desired recording, click on More Options (three dots), and choose “Download.

How to Access Microsoft Teams Recordings

To access Microsoft Teams recordings, start by playing the meeting recording directly within the Teams app, then share it with others if needed and download it for offline viewing.

Playing a meeting recording

Accessing and playing a Microsoft Teams meeting recording can be achieved through a few simple steps. First, locate your desired meeting in the Teams calendar or chat history. This will present you with an option to click on the recorded meeting file, following which you click on “More actions”. From these options, choose “Open in Microsoft Stream”, this service plays your recorded videos. Notably, once the video starts playing, select the transcription option if it was enabled during recording to closely follow verbal conversations. Remember, even if a specific meeting was not scheduled via Microsoft Outlook scheduling but held as a regular Teams meeting, you could still find its recordings within a folder named “Recordings”. From this point onwards, voila! You are now playing your chosen Microsoft Teams recording.

Sharing a meeting recording

In Microsoft Teams, there is an easy process to share a meeting recording. This is crucial for those who were not able to attend the original meeting or for review purposes:

  1. Click on the recorded file in the chat or post-meeting screen.
  2. Use the Share button in the top-right corner of the video playback screen.
  3. Enter the email addresses of those who need access to the recording under “Send link.”
  4. External users can also receive access by simply entering their email address.
  5. For additional sharing options, right-click on the file and select “Share.”
  6. The shared recipients will get a link that they can click on to access the recording.
  7. The recipient can now play, share, or even download this meeting recording.

Downloading a meeting recording

Downloading a Microsoft Teams meeting recording is a process that involves several steps. First, open Microsoft Teams on your device and navigate to the Teams channel or meeting where the recording is located. The recording is found under Files > Cloud storage > Recordings in the Teams app. Then, locate the specific meeting recording you want to download. Once you find it, click on More Options (represented by three dots) beside the recording title.

  1. Open Microsoft Teams and go to the relevant Teams channel or meeting.
  2. Navigate to Files > Cloud Storage > Recordings.
  3. Locate and select your desired meeting recording.
  4. Click on More Options (three dots) next to the record title.
  5. If needed, check additional details about the recording by clicking on the information (i) button.
  6. Choose “Download” from dropdown menu.
  7. The video will then be downloaded to your device for offline viewing.

Changes in Teams Meeting Recording Storage

Teams Meeting recordings are now stored on OneDrive and SharePoint, providing users with a more convenient and organized way to access and manage their recorded meetings.

Storage on OneDrive and SharePoint

Meeting recordings in Microsoft Teams have undergone a significant change in terms of storage. Previously, these recordings were saved in Stream, but now they are being shifted to OneDrive and SharePoint.

This means that meeting recordings will be stored in the same way as any other file shared in Chat – they will be saved in OneDrive. Additionally, Teams channel meeting recordings will be stored in a designated folder named “Recordings” under the corresponding channel’s folder within the Team’s document library in SharePoint.

Users can easily access these recordings by navigating to the relevant folders either on OneDrive or SharePoint, ensuring convenient access and organization for all users.

Accessing recorded videos for Teams channel meetings

To access recorded videos for Teams channel meetings, follow these steps:

  1. Go to the specific Teams channel where the meeting recording was posted.
  2. Scroll through the channel’s conversation until you find the meeting recording.
  3. Once you find the recording, click on it to open and play it.
  4. If you want to share the meeting recording with others, click on the “Share” button and choose the appropriate sharing options.
  5. To download the meeting recording, click on the ellipsis (…) icon next to the recording and select “Download.”
  6. The recording will be saved to your local device for offline viewing.

Where to Locate Meeting Recordings in Teams

You can find recorded meetings in Teams by checking the Teams calendar or searching through your chat history.

Finding recorded meetings in Teams calendar

To find recorded meetings in the Teams calendar, follow these steps:

  1. Open Microsoft Teams and go to the calendar tab.
  2. Scroll through the calendar or use the search bar to find the specific date of the meeting you want to access.
  3. Click on the meeting in the calendar to open its details.
  4. Look for a “Meeting recording” icon or link within the meeting details. It may appear as a small video camera icon.
  5. Click on the recording icon/link to access and play the recorded meeting.

Locating recordings in chat history

To locate recordings in chat history in Microsoft Teams, follow these steps:

  1. Open Microsoft Teams and navigate to the desired chat where the meeting recording was shared.
  2. Scroll up through the chat history to find the message that includes the recording.
  3. The message will typically have a thumbnail or icon indicating that it contains a recorded meeting.
  4. Click on the message to expand it and reveal the full details of the recording.
  5. To play the recording, click on the play button within the message.
  6. If you want to share the recording with others, you can click on the “Share” option within the message and choose how you would like to share it (e.g., via email, link, or Teams channel).
  7. If you prefer to download and save the recording for offline access, right-click on the message and select “Save as” or “Download”.
  8. Choose a location on your computer where you want to save the recording.

Troubleshooting and FAQs

Common issues with finding Teams recordings include recordings not showing up in the chat history or in the Files section of the app. If you are experiencing this issue, make sure that recording is enabled for your organization and check if there are any recording policies in place.

Additionally, double-check your permissions for accessing and viewing recorded meetings. If you still can’t find the recordings, try reaching out to your IT support team for further assistance.

Common issues with finding Teams recordings

One common issue that users may encounter when trying to access Microsoft Teams recordings is the absence of the meeting recording button. This means that they are unable to see the option to record a meeting, preventing them from capturing important discussions and presentations.

Another challenge is difficulty in locating recorded videos on Teams. Users might struggle to find where the recordings are stored within the platform, leading to frustration and wasted time.

These issues can be resolved by following troubleshooting tips and utilizing alternative options for meeting recording if necessary.

Additionally, errors may occur when attempting to play, share, or download meeting recordings in Microsoft Teams. This can be frustrating for users who need to review or distribute recorded content.

Alternative options for meeting recording

  • Using third-party screen recording software: If Microsoft Teams does not meet your recording needs, you can explore other screen recording software options available in the market. These tools often provide more advanced features and customization options for capturing meetings.
  • Utilizing built-in device or app recording features: Some devices and applications have built-in screen recording capabilities that allow you to record meetings without using Teams. For example, on a Windows computer, you can use the Xbox Game Bar or PowerPoint’s screen recording feature to capture your Teams meetings.
  • Recording audio separately: If video is not necessary for your meeting recordings, you can consider using audio-only recording options. This could involve using dedicated voice recording apps or utilizing the built-in voice memo functionality on your device to capture the audio from the meeting.
  • Requesting meeting transcripts: Instead of relying solely on recorded meetings, you can request meeting transcripts from participants. This can be done by enabling live captions during the meeting or using transcription services that convert spoken words into written text.

These alternative options provide flexibility and cater to different preferences when it comes to capturing and preserving important meeting content. Remember to choose the option that best suits your specific requirements and ensures a seamless collaboration experience.

Additional resources and support options

For additional resources and support options, Microsoft Teams provides a range of help and learning materials to assist users with their questions and provide support content. Users can access the Microsoft Teams Help Center, which offers step-by-step guides, troubleshooting tips for meeting recording issues, and information on managing meeting recording options in Teams.

Additionally, users can take advantage of the Microsoft Tech Community forum to connect with other users and experts for assistance or browse through the extensive library of articles and videos available on the Microsoft Support website.

Whatever questions or concerns arise regarding meeting recordings in Microsoft Teams, these resources are there to provide guidance and ensure a smooth user experience.

Conclusion

Accessing Microsoft Teams recordings is a simple process that allows users to play, share, and download recorded meetings. With the recent changes in storage locations, meeting recordings are now saved on OneDrive and SharePoint, making it easier to locate and manage them.

By following the steps outlined in this guide, users can effortlessly access their recorded meetings and leverage the features available for optimal collaboration and productivity.