How To Tag Someone In Microsoft Teams

Trying to draw someone’s attention in a long thread of Microsoft Teams chat or channel conversation can be exhausting. Did you know the solution lies right within the Teams platform, using @mentions or tags? Our article will guide you through simple steps on how to tag someone in your team effectively for better communication and collaboration.

Stick around, and you’ll master this helpful tool that could potentially transform your interactions on Microsoft Teams!

Key Takeaways

  • Tags in Microsoft Teams allow users to easily reach multiple people at once and improve communication and collaboration.
  • Users can create custom tags in Microsoft Teams based on specific criteria such as projects, skills, roles, or locations.
  • Team owners have the ability to manage tag settings, including visibility, permissions, automatic tagging, and tag colors.

How to Create and Manage Tags in Microsoft Teams

To create and manage tags in Microsoft Teams, you can easily use the tag feature to organize and categorize team members based on specific criteria.

Using tags in Teams

Microsoft Teams has a tool to help users. We call it “tags.” Using tags is not hard. We use tags to bring people in Teams together.

  1. Tags let us reach many people at the same time.
  2. Users can make and give custom tags.
  3. You can talk to a team with the help of tags.
  4. Tags can be used in chat by typing the tag name.
  5. Users can pick a tag when they want to add it in their text.
  6. The three dots on a Team lets us make a new tag.
  7. After clicking on the three dots, we go to the Tags tab, and then we click Create.

Creating custom tags

Creating custom tags in Microsoft Teams is easy. Here are some steps to do it:

  1. Open Microsoft Teams.
  2. Click on the three – dot icon near any channel in your team.
  3. Click on “Manage tags” from the drop-down list.
  4. You will see a new page pop up.
  5. Click on “Create tag” at the top of the page.
  6. Type in the name of your new tag in the box that pops up.
  7. Choose who you want to link with this tag by typing their names or roles.
  8. Press “Create” and your new tag is ready!

Managing tag settings

Managing tag settings in Microsoft Teams is a key task. Here’s how you can do it:

  1. Click on the three – dot icon in front of any channel.
  2. Choose “Manage tags.”
  3. Now, you have a few options to pick from.
  4. You can create your custom tags.
  5. You can also edit or delete the existing ones.

How to Add Someone to Microsoft Teams

To add someone to Microsoft Teams, follow these steps:

  • Open the Microsoft Teams app.
  • Click on the “Teams” tab located on the left side of the screen.
  • Select the team you want to add someone to from the list.
  • From the top – right corner, click on the ellipsis (…) next to your team’s name and select “Manage team.”
  • In the “Settings” tab, go to “Members” and click on “Add members.”
  • Type in the person’s email address or name in the search bar.
  • Select their name from the suggestions that appear.
  • Choose their role (Member or Owner) and click on “Add.”
  • The person will receive an email invitation to join your team in Microsoft Teams.

How to @Mention a Tag in a Channel Conversation

To tag someone in a channel conversation on Microsoft Teams, simply type the “@” symbol followed by the person’s name to get their attention and make sure they see your message. Read on to learn more about using tags in Microsoft Teams.

Tagging someone in a channel post

To tag someone in a channel post, you can use the @mention feature and select the desired tag from the list. This allows you to notify specific team members who are associated with that tag.

Selecting tags from the list

To select tags from the list in Microsoft Teams, follow these steps:

  1. Type “@” in the channel conversation.
  2. Choose a tag from the list that appears.
  3. The selected tag will show up as a regular mention in the conversation.

How to @Mention a Tag in a Chat

To tag someone in a chat message, simply type the “@” symbol followed by their name and they will be notified. It’s a quick and easy way to get their attention and start a conversation.

Read on to learn more about tagging in Microsoft Teams!

Tagging someone in a chat message

To tag someone in a chat message in Microsoft Teams, follow these steps:

  1. Type the “@” sign followed by the person’s name or tag.
  2. Select the tag from the list that appears when you start typing.
  3. The tagged person will receive a notification.
  4. The tag will appear like any other @mention in the message.

Using the “@” sign and typing the person’s name

To tag someone in Microsoft Teams, simply use the “@” sign and type their name. Here’s how it works:

  • In a chat conversation, start typing “@” followed by the person’s name without any space after it.
  • Microsoft Teams will suggest matching names from your contact list or team members.
  • Select the person you want to tag from the list, and their name will be mentioned in the chat message.
  • The tagged person will receive a notification about the mention and can easily find and respond to your message.

Managing Settings for Team Owners

Team owners in Microsoft Teams have the ability to adjust tag settings, customize visibility and permissions, ensuring effective communication within their teams. Read on to learn how team owners can enhance collaboration and streamline communication in Microsoft Teams.

Adjusting tag settings for team owners

Team owners in Microsoft Teams can modify the tag settings to customize and control how tags are used in their teams. Here are some ways team owners can manage tag settings:

  1. Configure tag visibility: Team owners can customize who can see and use specific tags within the team. This ensures that only relevant tags are visible to team members.
  2. Assign tag permissions: Team owners have the authority to assign permissions for each tag, determining who can create, edit, and delete tags. This helps maintain consistency and organization within the team.
  3. Edit tag names and descriptions: Team owners can modify the names and descriptions of existing tags to better reflect their purpose or make them more easily understood by team members.
  4. Manage default tags: By default, Microsoft Teams provides a set of predefined tags. However, team owners have the flexibility to add, remove, or modify these default tags based on their specific needs.
  5. Set up automatic tagging: Team owners can enable automatic tagging based on certain criteria such as department or location. This feature allows new team members to be automatically assigned to relevant tags without manual intervention.
  6. Customize tag colors: To enhance visual organization, team owners can assign different colors to individual tags or groups of related tags. This makes it easier for team members to quickly identify important information.
  7. Control tag deletion: Team owners have control over deleting unnecessary or outdated tags from the system, ensuring that only relevant and up-to-date information is available for tagging purposes.

Customizing tag visibility and permissions

  • Team owners have the ability to customize the visibility and permissions of tags in Microsoft Teams.
  • They can choose who can manage tags within their team.
  • Team owners can enable or disable the ability to manage tags in their team settings.


In conclusion, tagging someone in Microsoft Teams is an easy and effective way to grab their attention. Whether you’re chatting with them or posting in a channel conversation, simply use the “@” symbol followed by their name to mention them.

Remember to double-check that the tag is highlighting the right person or group. Start using tags today and streamline your communication on Microsoft Teams.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.