How To Share Screen On Microsoft Teams On Laptop

Struggling to share your screen on Microsoft Teams during a meeting or chat? You’re not alone, many users face this issue. This blog post aims to guide you through the simple steps of sharing content from your laptop onto Microsoft Teams, helping you make the most out of this collaborative tool.

Let’s dive into these user-friendly instructions and transform your virtual meetings!

Key Takeaways

  • Join a meeting on Microsoft Teams and look for the screen sharing icon to start sharing your laptop screen.
  • Choose whether you want to share your entire desktop or just a specific window or program.
  • You can zoom in and out on shared content during the meeting by using keyboard shortcuts like CTRL+/- or CTRL+mouse.
  • To stop sharing your screen, use the keyboard shortcut Ctrl + Shift + E.

How to Share Your Screen in Microsoft Teams on Laptop

To share your screen on Microsoft Teams, first join a meeting and locate the screen sharing icon. Then, select the screen you want to share and easily share content with other participants.

You can also zoom in and out on shared content or pop it out in a new window for better visibility. When you’re done sharing, simply stop sharing your screen.

Join a meeting and locate the screen sharing icon

First, go into a meeting on Microsoft Teams. After that, search for the screen sharing icon. This button can be at the top or bottom of your window page. This is how you start when you want to share your laptop screen in a meeting with Microsoft Teams.

Select the screen you want to share

Join a meeting on your laptop using Microsoft Teams. Find the screen sharing icon. You can see it at the top or bottom of your window page during a chat. Click on this icon to start sharing.

The Screen option gives you power to share all that’s on your display. Choose what you want others to see in the meeting. Share your entire desktop or pick specific parts like a chat window or an app from the list of windows opened.

After making your choice, everyone in the meeting can view it right away.

Share content with other participants

Click the Share content button in your meeting controls to start. This is how you share your screen on Microsoft Teams. Choose if you want to show everything or just a part of your screen.

You can also pick a single program to share with others. Once shared, all members can see what’s on your screen. Microsoft Teams even lets you hand over control to someone else if needed.

Zoom in and out on shared content

During a Microsoft Teams meeting, you have the ability to zoom in and out on shared content to get a closer look or see more details. This can be done using keyboard shortcuts like CTRL+/- or CTRL+mouse.

By pressing these keys, you can increase or decrease the size of the shared content, allowing you to focus on specific areas or adjust the view according to your preference. Zooming in and out helps enhance your viewing experience and ensures that you don’t miss any important information during screen sharing sessions.

So remember, with just a few simple keystrokes, you can easily resize and magnify shared content in Microsoft Teams meetings.

Pop out shared content in a new window

Microsoft Teams now allows users to pop out shared content, such as a shared screen, PowerPoint Live, and Whiteboard, into a separate window during meetings. This feature can be accessed by clicking or tapping the “x” icon in the upper right corner.

It is available in the Teams desktop app and enhances multitasking capabilities while providing a better viewing experience for meeting participants. However, please note that this pop-out feature is only supported on the desktop app and not on the web or mobile versions of Microsoft Teams.

Stop sharing your screen

To stop sharing your screen in Microsoft Teams, you can use the keyboard shortcut Ctrl + Shift + E. This quick and easy shortcut allows you to cease screen sharing without having to search for the specific control buttons in the meeting interface.

By pressing these keys together, you can instantly end screen sharing and regain privacy or switch back to video chat mode. Remember this handy shortcut so you can smoothly transition between sharing your screen and focusing on other aspects of your meeting.

How to Present on Microsoft Teams (Link: https://www. softwaretesttips. com/how-to-present-on-microsoft-teams/)

To present on Microsoft Teams, follow these steps:

Click on the “Share content” or “Share screen” button in the meeting controls.

Choose whether you want to present your entire screen or a specific window.

– If you’re using an iPhone, tap on the three dots at the bottom of your screen during the call and select “Share.”

– On a laptop, click on the Share icon in the call menu during a meeting.

That’s it! You’re now ready to present on Microsoft Teams and share your content with others.

Troubleshooting Tips for Screen Sharing

If you’re experiencing issues with screen sharing on Microsoft Teams, we’ve got you covered. Read on to learn how to troubleshoot and resolve any problems you may encounter.

Ensure your laptop meets the requirements for screen sharing

To successfully share your screen on Microsoft Teams, it’s important to make sure that your laptop meets the necessary requirements. This will help avoid any technical difficulties during your screen sharing session.

Check that your laptop has a stable internet connection and that you have updated the Microsoft Teams app to the latest version. If you experience any issues, try restarting your laptop as this can sometimes resolve problems with screen sharing.

Making sure your laptop is compatible and meets all the necessary requirements will ensure a smooth and hassle-free screen sharing experience on Microsoft Teams.

Check your internet connection

One common issue when sharing your screen on Microsoft Teams is a poor internet connection. If you’re experiencing difficulties, it’s important to check your internet connection first.

Slow or weak WiFi signal can cause interruptions and affect the quality of your screen sharing. Make sure you’re connected to a stable network and try moving closer to the WiFi router if possible.

If the problem persists, consider restarting your computer as this can sometimes help resolve network cuts and connectivity issues. Don’t hesitate to seek technical support if needed, as they can assist with troubleshooting network problems and offer guidance in resolving any video conferencing issues related to internet interruptions or desktop application glitches that may be affecting screen sharing performance.

Update your Microsoft Teams app

To ensure smooth screen sharing on Microsoft Teams, it’s important to regularly update your app. Updating the software can fix bugs and improve compatibility with other features. By checking for updates in the app’s menu bar, you can stay up-to-date and prevent any issues with screen sharing not working properly.

Regular updates also ensure that you have access to the latest improvements and enhancements that Microsoft Teams has to offer. So, don’t forget to keep your Microsoft Teams app updated for a seamless screen sharing experience!

Restart your laptop if screen sharing isn’t working

If you’re unable to share your screen on Microsoft Teams, try restarting your laptop. Sometimes, a simple reboot can fix the problem and allow you to share your screen successfully.

This is because restarting your computer helps clear any temporary glitches or issues that might be affecting the screen sharing feature. So if you’re experiencing difficulties with screen sharing in Teams, give your laptop a restart and see if that solves the problem.

Additional Features for Screen Sharing on Microsoft Teams

In addition to basic screen sharing, Microsoft Teams offers additional features such as giving and taking control of shared content, using your phone as a companion device in a meeting, and adding a companion device to a meeting.

Giving and taking control of shared content

In Microsoft Teams, users have the option to give control of their shared desktop or window to other participants in a meeting. This can be done by hovering over the shared content and selecting the option to grant control.

On the other hand, if you want to take control of someone else’s shared content, you can request control from the presenter. By giving or taking control, participants can interact with and navigate through the shared content as if they were using it on their own computer.

It’s a helpful feature for collaboration and ensuring everyone has an opportunity to contribute during virtual meetings.

Using your phone as a companion device in a meeting

You can use your phone as a companion device in a Microsoft Teams meeting. This means you can toggle your video, speaker, and microphone between your computer and phone. It gives you control over your audio and video settings on different devices during the meeting.

You can even cast content from your mobile device to a larger screen if you’re in a Microsoft Teams room. Plus, you have the option to join a Teams meeting on another device while still being in the meeting on your first device.

Just keep in mind that using Teams on both your phone and PC at the same time might cause some issues, like when someone shares their screen with you on the PC and then calls you on the phone.

Adding a companion device to a meeting

In Microsoft Teams, you can add a companion device to your meeting for added convenience and functionality. By using your mobile device as a companion, you can share live videos, photos, screen sharing, and PowerPoint presentations with other participants in the meeting.

This allows you to easily showcase content from your phone on a larger shared screen. Additionally, if you want to join a Teams meeting on a second device, like your tablet or another laptop, simply open Teams on that device and select Join.

With the option to present your entire screen or choose specific windows to share, adding a companion device enhances collaboration and makes meetings more interactive. Furthermore, Microsoft Teams Rooms provide an inclusive space for collaboration by transforming any meeting room into an easy-to-manage workspace.

Tips for a Successful Screen Sharing Experience

Prepare your content in advance, test your screen sharing before the meeting, communicate with other participants during screen sharing, and practice good etiquette to ensure a smooth and productive experience.

Read more to master the art of screen sharing on Microsoft Teams!

Prepare your content in advance

To ensure a smooth screen sharing experience on Microsoft Teams, it is important to prepare your content in advance. This means thinking about what you want to share with others during the meeting or chat session.

You can choose specific content like a whiteboard or a presentation that will be helpful for the discussion. By preparing ahead of time, you can save valuable minutes during the meeting and make sure everything is ready to go when it’s time to share your screen.

Planning your content in advance also helps ensure that you have the right files or documents open and easily accessible, allowing for a seamless screen sharing session.

It’s worth noting that preparing your content in advance is not only beneficial for yourself but also for other participants. When everyone knows what will be shared and discussed, they can better follow along and actively engage in the conversation.

Test your screen sharing before the meeting

Before your meeting on Microsoft Teams, it’s important to test your screen sharing to make sure everything works smoothly. You can do this by simulating a meeting with at least two user accounts and checking the results.

By doing a pre-meeting screen sharing test, you can avoid any technical difficulties during the actual meeting and ensure a successful sharing experience for everyone involved. This way, you’ll be prepared and ready to present your content effectively when the time comes.

Communicate with other participants during screen sharing

During a screen sharing session on Microsoft Teams, it’s important to communicate with other participants. You can use the chat feature to exchange messages and discuss the content being shared.

This allows you to collaborate, connect, and share information more effectively. Remember that your messages will be visible to everyone in the meeting, so you can communicate ideas and engage in discussions with ease.

By actively participating and sending messages during screen sharing, you can ensure a more interactive and engaging experience for all participants involved.

Practice good etiquette and avoid distractions

During screen sharing on Microsoft Teams, it is important to practice good etiquette and avoid distractions. This includes joining the meeting on mute to minimize background noise.

Using features like background blur can help reduce distractions for other participants. It is also recommended to turn on your camera whenever possible to enhance communication and maintain a sense of connection with others.

Following chat etiquette in the workplace is crucial when using Microsoft Teams, ensuring respectful and professional communication. By practicing good etiquette and minimizing distractions, you can have a more productive and focused screen-sharing experience.


In conclusion, sharing your screen on Microsoft Teams is straightforward and can be done in just a few steps. Whether you’re in a meeting or chat, you can easily share your entire screen or select a specific window to share.

Remember to test your screen sharing beforehand and communicate with other participants during the presentation for a successful experience. With these tips, you’ll be able to collaborate effectively using screen sharing on Microsoft Teams.