Struggling to share your Microsoft Teams meeting recordings with external users? You’re not alone. This process can be a bit tricky, but this guide is here to help simplify it! We will walk you through the easy steps of sharing these video recordings, ensuring that every necessary participant has access.
So let’s dive in and get those collaborations flowing!
Key Takeaways
- Access the recorded video in Microsoft Teams by finding the player window.
- Click on the share button and enter the email address of the external user to send them a link to watch the recording.
- Choose appropriate sharing settings to control who can access and what they can do with the recording.
- Alternatively, you can download and share the recording via OneDrive or SharePoint, or directly from Microsoft Stream.
To share a Microsoft Teams meeting recording with external users, simply access the recorded video, click on the share button, enter the email address of the external user, choose the appropriate sharing settings, and send them the link to access it.
Accessing the recorded video
To get the recorded video, you need to go to Microsoft Teams meeting. Look for the player window. This is where your recording is. It’s easy to find! Now you are ready to move on with sharing it with others outside your team.
Find the share button in the player window. It lets you pass on a Microsoft Teams meeting recording to people outside your team. You just click it, then type in their email address.
This gives them a link to watch the video. They can’t see it unless you share it this way. So be sure about who gets to view your meetings!
Enter the email address of the external user
To share your recorded video, click on the ‘share’ button in the player window. A box will pop up for you to type an email address into. Make sure to use the email of the person who needs to see your video.
Type it carefully! After that, press ‘send’. This gives them a link to view your recording. You can also choose to copy this link and give it out yourself. As an organizer, you have control over which rights people get with each recording you share.
Choose the appropriate sharing settings
To share a Microsoft Teams meeting recording with external users, you need to choose the right sharing settings. As the organizer, you have control over who can access the recording and what they can do with it.
You can adjust the permissions to allow or restrict certain actions like downloading or editing. This way, you can grant access to external users who were not invited to the meeting and ensure that they only have the necessary level of permission.
Once you’ve chosen the appropriate sharing settings, you can send a link or email containing the recording to the external users for them to view and interact with as needed. It’s important to make sure that your settings align with your intentions for sharing and protecting your content securely.
Send the link to the external user
To share a Microsoft Teams meeting recording with an external user, you can simply send them the link. After accessing the recorded video, click on the share button and enter the email address of the external user.
Then, choose the appropriate sharing settings, such as whether to share it with everyone in your organization or just external people. Once you’ve done that, simply send the link to the external user via email.
They will then be able to access and view the recording using that link.
To share files in Microsoft Teams with external users, follow these steps:
- Select the circle icon of the desired file or folder.
- Click on the Share icon at the top of the page.
- If you want to share with someone outside your team, send it to them in a chat.
- For sharing with someone outside your organization, open the file and click the Share icon.
https://www.youtube.com/watch?v=4_eqtfKBNiM
Alternative Methods for Sharing Teams Meeting Recordings
You can also download the recording and share it via OneDrive or SharePoint, or share the recording directly from Microsoft Stream.
You can easily download a Microsoft Teams meeting recording and share it with others using OneDrive or SharePoint. If someone else recorded the meeting, you can download the recording from their OneDrive.
If it was a channel meeting, it will be stored in the SharePoint site. Once you have downloaded the recording, you can share it by sending the link to external users. This allows them to access and view the recording without any issues.
By using OneDrive or SharePoint, you have alternative methods for storing and sharing your Teams meeting recordings with ease.
Sharing the recording from Microsoft Stream
To share a recording from Microsoft Stream, follow these steps. First, locate the recorded video in Microsoft Stream. Then, click on the Share button. Next, enter the email address of the external user you want to share the recording with.
After that, choose the appropriate sharing settings for the video. Finally, send the link to the external user so they can access and view the recording easily.
Common Issues and Troubleshooting Tips
Some common issues that may arise when sharing Microsoft Teams meeting recordings with external users include problems with accessing the recording webpage, difficulty downloading or finding the recording, and challenges in sharing the recording with external users.
Troubleshooting tips for these issues will be provided to ensure a smooth sharing process.
Problem with webpage when accessing the recording
If you’re having trouble accessing the recording on a webpage, there are a few troubleshooting tips to try. Firstly, make sure that you have the correct permissions to access the recording.
Sometimes, certain settings or restrictions may prevent you from viewing it. Secondly, clear your browser cache and cookies, as this can sometimes resolve any loading issues with the webpage.
If you’re still unable to access the recording, try using a different web browser or device to see if that makes a difference. If none of these solutions work, reach out to your IT support team for further assistance.
Unable to download or find the recording
If you are having trouble downloading or finding the recording in Microsoft Teams, it could be due to some account issues. To troubleshoot this problem, you can try running the Teams Meeting Recording Test.
This test will help identify any issues with your account and ensure that it meets all the requirements for recording meetings. If the test doesn’t reveal any problems, there might be other factors affecting your ability to download or find the recording.
In such cases, it is recommended to reach out to Microsoft support for further assistance. Remember that meeting recordings can also be found in OneDrive or SharePoint and can be easily shared through a link or directly with others if needed.
If you’re having trouble sharing a Microsoft Teams meeting recording with external users, there could be a few reasons why. One common issue is that your organization’s policies may not allow you to share with external users.
Another possibility is that your access permissions or external sharing settings need to be adjusted. Additionally, if you’re trying to share the recording in a shared channel, it may not be possible due to collaboration limitations.
To troubleshoot this problem, check your policy restrictions and meeting recording permissions. If all else fails, try running the Teams Meeting Recording Test to see if there are any account issues causing the problem.
Conclusion
In conclusion, sharing Microsoft Teams meeting recordings with external users is a simple process. By accessing the recorded video, clicking on the share button, entering the email address of the external user, choosing the appropriate sharing settings, and sending them the link, you can easily share your recordings.
Additionally, there are alternative methods such as downloading and sharing via OneDrive or SharePoint or using Microsoft Stream. If you encounter any issues, there are troubleshooting tips available to help resolve common problems.
Start collaborating and communicating effectively by sharing your Teams meeting recordings with external participants.
