How To See Everyone On Microsoft Teams Video Call

Are you struggling to view everyone at once during your Microsoft Teams video call? With the surge in remote work, this has become a common dilemma for many users. In this article, we will guide you through multiple easy-to-follow steps and tricks that can help you view all participants in a meeting simultaneously.

Ready to enhance your video calling experience on Microsoft Teams? Let’s get started!

Key Takeaways

  • Customize your meeting view in Microsoft Teams by using features like pinning a video, spotlighting someone, docking people to the top of the meeting view, swapping content with gallery, enabling Large Gallery view, and using Together Mode.
  • Test the video quality in Microsoft Teams by performing a test call, monitoring network performance, checking audio quality, testing screen sharing quality, and evaluating outgoing video performance.
  • If you can’t see all participants in a Teams call, make sure you have enabled the new meeting experience in your settings and consider restarting or repairing the app. Switching from browser to desktop app may also help.

Customizing Your Meeting View in Microsoft Teams

Customize your meeting view in Microsoft Teams by pinning a video, spotlighting someone, docking people to the top of the meeting view, swapping content with gallery, enabling Large Gallery view, and using Together Mode.

Pinning a video

You can pin a video in Microsoft Teams. This lets you keep it on your screen even when others are talking. First, right-click on the video you want to see all the time. Then, pick “Pin” from the menu that shows up.

This helps a lot if there are many people in the call but you only need to watch one or a few of them closely. You can do this with more than one video at once too!

Spotlighting someone

Spotlighting someone on Microsoft Teams is easy. It lets you pick a person and make them the main thing everyone sees during a meeting. Only people who set up the meeting or have power to show things can spotlight a video.

This tool helps put one person at the center of your talk. You can keep some feeds hidden while showing other ones in full view. That way, you can control what people see when they join your meeting.

Trying it out might make your meetings better!

Docking people to the top of the meeting view

In Microsoft Teams, you can move people to the top of your meeting view. This is called docking. It keeps important people in focus during the meet. To do this, pick a person and pin them at the top.

The docked setup makes it easy for you to see them. You can flip between views while on video call to manage where everyone shows up on your screen. Doing this gives you a more personalized feel for your meetings in Teams.

Swapping content with gallery

During a Microsoft Teams video call, you have the ability to customize your meeting view by swapping content with the gallery. This feature allows you to focus on a specific video or presentation while still being able to see other participants’ videos.

To swap content with the gallery, simply right-click on the person’s video that you want to spotlight and select “Spotlight” from the menu. This will make their video larger and replace the main shared content in your meeting view.

It’s a great way to give someone or something more visibility during your Teams call without losing sight of others in the gallery view.

Enabling Large Gallery view

The Large Gallery view in Microsoft Teams lets you see up to 49 participant videos all at once during a meeting. To enable it, simply click on the “More actions” icon (three dots) on the meeting toolbar and select “Large Gallery” from the menu.

Just keep in mind that there must be at least ten or more attendees sharing their video for this view to be available. The Large Gallery view is a great way to enhance your virtual meetings by increasing participant visibility and allowing for better collaboration and interaction among everyone involved.

So go ahead, switch to the Large Gallery view with just a click and make your video calls even better!

Using Together Mode

To make your Microsoft Teams video call more engaging and inclusive, you can use the Together Mode feature. This feature brings everyone together in a shared background during virtual meetings.

To enable it, simply select View > Together mode during your meeting. It’s important to note that Together Mode is available when there are at least five people in the meeting.

With Together Mode, you can create a more immersive experience for all participants. Scene developers can even customize the backgrounds using Microsoft Scene studio to fit different themes or preferences.

Techniques to Test Microsoft Teams Video Quality

To ensure a good video call experience in Microsoft Teams, you can use these techniques to test the video quality:

  1. Use the Test Call feature: Perform a test call in Microsoft Teams to check if your audio and video settings are working properly.
  2. Monitor network performance: Keep an eye on your network connection while on a video call. If your internet connection is slow or unstable, it can impact the video quality.
  3. Check audio quality: Make sure that your microphone and speakers are functioning well. If others can’t hear you or there’s distortion in the audio, it may affect the overall call experience.
  4. Test screen sharing quality: If you need to share your screen during a call, check if the screen sharing feature is working smoothly and if others can see what you’re sharing clearly.
  5. Evaluate outgoing video performance: Check how others perceive your video quality by asking for feedback from participants during a call.

Troubleshooting: Why Can’t I See All Participants in Teams?

If you can’t see all the participants in a Microsoft Teams video call, there are a few things you can check. First, make sure that you have enabled the new meeting experience in your settings.

This will give you access to features like gallery view, which allows you to see everyone at once. If you’re still having trouble, it could be due to connectivity issues. However, if you can still see video when someone is sharing their screen, then this is less likely the cause of the problem.

To troubleshoot further, try restarting Teams or repairing the app. Sometimes this can resolve any glitches that may be causing the issue. Additionally, consider switching from using Teams on your browser to using the desktop app instead.

The desktop app tends to provide a better view and may help solve problems with seeing all participants.

If audio is also an issue during your Teams calls, click on the three-dots icon in the meeting controls and select “Show device settings” to access your audio settings.

Upcoming Updates to Microsoft Teams for Improved Video Call Experience

Microsoft Teams is continuously working on updates to enhance the video call experience. One exciting upcoming update is the ability to see everyone on a video call more easily. This feature will be particularly helpful for larger meetings, where it can sometimes be challenging to keep track of all the participants.

In addition to this, Microsoft Teams is introducing other improvements as well. Users will soon be able to play shared Microsoft Stream videos and view their captions directly in chat, making collaboration even more seamless.

Furthermore, there will be a new and improved meeting recap experience that provides a better post-meeting summary.

These updates reflect Microsoft’s commitment to constantly improving their communication and collaborative tools. With these enhancements, users can look forward to an even smoother and more efficient video call experience in Microsoft Teams.

Benefits of Viewing Everyone at Once on Microsoft Teams

Viewing everyone at once on Microsoft Teams brings several benefits to your video call experience. When you can see all participants simultaneously, it enhances visual engagement and connection during the call.

This means that you can better understand and interact with each person in the meeting, leading to improved communication and collaboration.

Being able to view everyone also allows you to gauge reactions and nonverbal cues more effectively. This is important because it helps you understand how others are reacting to what is being discussed, facilitating smoother conversations and decision-making.

Moreover, Microsoft Teams offers customizable view options, allowing you to adjust your meeting view according to your preferences. You can pin a specific video or spotlight someone for focused attention.

Additionally, Together Mode enlarges the video display by showing participants’ faces alongside shared content, creating an immersive and inclusive meeting experience.

With support for up to 49 participant videos displayed at once in the meeting window, Microsoft Teams enables larger meetings and accommodates more attendees. Whether it’s a small team huddle or a company-wide conference, seeing everyone at once fosters a sense of inclusivity and ensures that every voice is heard.

In conclusion, viewing everyone at once on Microsoft Teams provides enhanced visual engagement, improves connection during video calls, facilitates gauging reactions and nonverbal cues, offers customizable view options for an optimized viewing experience, creates an immersive meeting environment with Together Mode feature supports larger meetings with more attendees.

So go ahead and make use of these features to maximize your productivity during online meetings!


In conclusion, customizing your meeting view in Microsoft Teams allows you to see everyone on a video call. You can pin a video, spotlight someone, dock people to the top of the meeting view, swap content with gallery, enable Large Gallery view, or use Together Mode.

By following these techniques and troubleshooting steps, you can ensure an improved video call experience. Stay updated for upcoming updates from Microsoft Teams that will enhance your virtual meetings and online communication.

Enjoy seamless remote collaboration with everyone on your teams!

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.