How To Record On Microsoft Teams

Are you struggling to record your Microsoft Teams meetings and need some expert tips? You should know that Microsoft Teams allows for seamless audio, video, and screen sharing recordings.

This guide is dedicated to helping you understand various methods of recording on Microsoft Teams, whether it’s using the platform’s built-in recorder or third-party apps. Ready to be a pro at capturing every detail of your virtual meetings? Let’s dive in!

Key Takeaways

  • Microsoft Teams provides multiple methods for recording meetings, including using the built-in recorder, third-party apps like Airgram and OBS Studio, or even secretly recording with Xbox Game Bar.
  • Recording a meeting on Microsoft Teams is easy and accessible to all participants, regardless of their permissions. It can be initiated by clicking the “More options” button in the meeting controls and selecting “Start recording.”
  • Teams recordings are stored in various locations depending on the type of meeting, such as within the Files tab of a specific Teams Channel or in dedicated “Recordings” folders. They can also be saved on OneDrive or SharePoint for easy sharing and accessibility.
  • When recording meetings on Microsoft Teams, it’s important to consider privacy concerns and ensure that all participants are aware they are being recorded. Troubleshooting common recording issues includes checking system requirements, internet connection, and updating Teams to the latest version.

Methods for Recording on Microsoft Teams

There are several methods for recording on Microsoft Teams, including using the built-in recorder, Airgram, Xbox Game Bar, and OBS Studio.

Using Teams’ built-in recorder

Recording a meeting with Microsoft Teams’ built-in recorder is incredibly straightforward. To do this,

  1. Launch the Teams app and sign in to your account.
  2. Join or start a meeting as a guest or host.
  3. Locate the more options button (…) on your screen and click on it.
  4. Select “Start recording” from the dropdown menu.that appears.
  5. You should see a notification stating the recording has started, indicating that all actions in the current Teams meeting are being captured.
  6. When you’re ready to stop recording, navigate back to the same options menu and select “Stop recording.”
  7. The recorded video will then be processed and saved to Microsoft Stream – an enterprise video service where people in an organization can upload, view, and share videos securely.

Recording with Airgram

Airgram provides an efficient option for recording Microsoft Teams meetings. This AI-powered meeting assistant interacts smoothly with Teams, offering several advantageous features:

  1. Live Transcription: Airgram delivers real-time, accurate transcriptions of your meetings. This feature enhances note-taking and ensures you won’t miss any important details.
  2. Video Recording: You can utilize the video recording function to capture all visual details from your meetings. It accounts for non-verbal cues and backs up crucial information presented visually.
  3. Collaborative Notes: Embrace teamwork with this feature as it allows everyone involved in the meeting to contribute to the notes being created in real-time.
  4. Easy Access Through Application Directories: Instilling your faith in its functionality, Slack lists Airgram as a featured app in its directory due to its high-end usability within communication platforms like Microsoft Teams.
  5. Improves Meeting Minutes: With its real-time transcript tracking abilities, Airgram revolutionizes traditional minute-taking by providing more reliable and efficient records of every discussion made during the meeting.
  6. Supports Various Communication Platforms: Not only limited to Microsoft Teams, but Airgram also extends compatibility with other platforms including Zoom and Google Meet, making it adaptable across various business settings.
  7. A Third-Party Recorder Option for Microsoft Teams: Even though Teams has built-in recording features, diversifying options with third-party recorders like Airgram enhances versatility and functionality according to user preference.

Secretly recording with Xbox Game Bar

Mastering the art of covertly recording on Microsoft Teams can be a game changer. Perhaps unknown to many, the Xbox Game Bar offers an unobtrusive method for such recordings.

  1. The Xbox Game Bar is empowered with features that allow sneaky recording methods on Microsoft Teams. It forms part of a seamless integration provided by Windows 10.
  2. Accessing it involves joining or starting your desired Teams meeting and simply pressing the Windows + G keys. This magic combination ushers in the Xbox Game Bar interface.
  3. All starts with clicking the ‘Start Recording‘ icon, which is located within this handy interface. Your stealth recording spree thus commences!
  4. To stop recording at any point, simply seek out and click the ‘Stop Recording‘ button. A key benefit here is less fear of getting caught as you swiftly end your undercover mission.
  5. Always remember that an additional treat comes from not just recording meetings, but being able to capture screen action too.

Recording with OBS Studio

OBS Studio is a powerful tool that can enhance your Microsoft Teams recording experience. Here’s how to use it:

  1. Download and install OBS Studio, a free open-source software.
  2. Open OBS Studio and click on the “+” button under “Sources” to add a new source.
  3. Choose “Display Capture” or “Window Capture” depending on whether you want to record the entire screen or just a specific window within Teams.
  4. Select the Microsoft Teams window or area you want to record from the drop-down menu.
  5. Adjust the settings as needed, such as resolution, frame rate, and audio input source.
  6. Click on the “Start Recording” button in OBS Studio to begin capturing your Teams meeting.
  7. Conduct your meeting as usual while OBS Studio records everything happening on your screen.
  8. Once your meeting is finished, click on the “Stop Recording” button to end the recording.

Frequently Asked Questions about Teams Recording

Learn who can record a Teams meeting, where recordings are stored, and if guests can record meetings. Read more to find answers to your burning questions about Teams recording.

Who can record a Teams meeting?

Recording a Teams meeting is a convenient feature available to all participants, regardless of whether they have recording permissions or not. This means that anyone attending the meeting can capture and save the important discussions for future reference.

With just a few simple clicks, you can start recording by selecting the “More options” button in the meeting controls and choosing “Start recording.” It’s worth noting that once the recording begins, there will be a visible banner on all screens indicating that the session is being recorded.

So, rest assured that capturing your Teams meetings is easy and accessible to everyone involved.

Where are Teams recordings stored?

Teams recordings in Microsoft Teams are stored in various locations depending on the type of meeting. For meetings scheduled in a Teams Channel, the recordings are conveniently saved within the Files tab of that specific Channel, specifically in a folder called “Recordings.” Similarly, regular meetings that aren’t scheduled in a Teams Channel, such as 1-on-1 calls and multi-person chats, will also be stored in their own dedicated “Recordings” folder.

Additionally, if the meeting was created and linked to a Channel within the Teams site documentation library (Files), you can find the recordings there as well. Another option is saving recordings on OneDrive or SharePoint associated with your team for easy sharing and accessibility.

With these multiple storage options available, finding and managing your Teams recordings is hassle-free and tailored to your specific needs.

Can you record a Teams meeting as a guest?

Guest recording in Teams meetings is supported by Microsoft Teams, allowing guests to record the meeting just like any other participant. This means that if you’re attending a Teams meeting as a guest, you have the ability to initiate and record the meeting using Teams’ built-in recording feature.

Recording options in Microsoft Teams are not limited only to participants from within your organization; rather, they extend to guests as well. So whether you’re an employee or a guest attendee, you can easily capture audio, video, and screen sharing during the Teams meeting for future reference or offline viewing.

Tips for Effortlessly Recording on Microsoft Teams

To effortlessly record on Microsoft Teams, start and stop the recording by clicking the “More options” icon during a meeting and selecting “Start recording” or “Stop recording.” Manage the expiration of meeting recordings by going to the Meeting policy settings in Teams Admin Center.

Consider privacy concerns when recording meetings and ensure all participants are aware they are being recorded. Troubleshoot common recording issues by checking system requirements, internet connection, and updating Teams to the latest version.

How to start and stop recording

To start recording a meeting on Microsoft Teams, simply follow these steps:

  1. Join or start a Teams meeting.
  2. Navigate to the meeting controls at the top of the screen.
  3. Click on “More options” (three dots) to access additional features.
  4. Select “Start recording” from the menu.
  5. Once the recording has started, all participants in the meeting will receive a notification.
  1. Go back to the meeting controls at the top of the screen.
  2. Click on “More options” (three dots) again.
  3. Choose “Stop recording” from the menu.

Managing the expiration of meeting recordings

To ensure that your meeting recordings are retained for as long as you need them, Microsoft Teams allows you to manage the expiration of these recordings. Here’s how you can easily adjust the expiration dates:

  1. Adjusting Expiration Dates:
  • As an admin, you have the ability to modify the expiration settings for meeting recordings in Microsoft Teams. This gives you full control over how long the recordings will be retained.
  • Users can also adjust the expiration date for their own meeting recordings, providing flexibility for individual needs.
  • By default, Teams Meeting Recordings are set to expire after a certain period, but it is possible to extend this timeframe according to your requirements.
  1. Retention Period and Deletion Process:
  • When a recording reaches its expiration date, it will be sent to the recycling bin where it remains for 90 days before permanent deletion.
  • If a meeting recording was made in a channel, it can still be accessed by going to the channel conversation or selecting the recording under “More actions.” So even if it has been deleted from the recycling bin, there is still an opportunity to retrieve it.
  1. Customizing Expiration Settings:
  • Admins also have the option to set certain meeting recordings’ expiration time to never auto – expire. This feature ensures that specific recordings are retained indefinitely.
  • For users who frequently refer back to past meetings or need ongoing access to recorded content, customizing expiration settings can prevent unintentional deletion.

Privacy considerations

Privacy is a crucial aspect when it comes to recording meetings on Microsoft Teams. It’s important to take into account the confidentiality of meeting content, including chats, voicemail, shared files, recordings, and transcriptions.

Microsoft Teams provides privacy measures such as attendee consent for recording and a privacy notice for online participants. IT admins can also implement restrictions on who can record meetings and enable transcriptions.

Sensitivity labels can be used to add an extra layer of security to confidential meetings by preventing certain options like recording from being available. Additionally, users have control over their own privacy settings within the platform.

Troubleshooting common recording issues

Experiencing difficulties when trying to record on Microsoft Teams? Here are some common recording issues you may encounter, along with troubleshooting tips to help you resolve them:

  1. Missing recording button: If you can’t find the recording button in your Teams meeting, make sure that the feature is enabled by your organization’s admin. Additionally, check if you have the necessary permissions to record meetings.
  2. Grayed out recording option: Sometimes, the recording option may appear grayed out or unavailable. This usually happens when certain security or privacy settings restrict meeting recordings. Contact your organization’s admin to verify and adjust these settings if needed.
  3. Unsupported device for recording: Ensure that the device you’re using to access Microsoft Teams supports recording capabilities. If not, try using a different device or updating your software to enable recording functionality.
  4. Poor audio or video quality in recordings: If your recorded meetings have low-quality audio or video, check your internet connection and ensure that it is stable and robust enough for video conferencing and recording. Close any unnecessary applications or processes running in the background that could be affecting performance.
  5. Recording not saving correctly: If your recorded meetings are not saving properly or seem incomplete, try restarting your device and relaunching Teams before initiating the recording again. Additionally, make sure you have sufficient storage space available on your device or cloud storage account.
  6. Recording playback issues: If you experience problems playing back recordings within Microsoft Teams, try using an alternative media player or web browser to access the file. Clearing cache and cookies can also help resolve playback issues.


Recording on Microsoft Teams is a straightforward process that allows users to capture important meetings, presentations, and discussions. Whether you’re using the built-in recorder, third-party apps like Airgram or OBS Studio, or even secretly recording with Xbox Game Bar, there are plenty of options available.

Remember to familiarize yourself with the FAQs about Teams recording and keep in mind valuable tips for effortless recording. With these tools and guidelines at your disposal, you’ll be able to record on Microsoft Teams smoothly and efficiently.

Happy recording!