How To Mute Microsoft Teams Notifications

Are you constantly distracted by the incessant pings from Microsoft Teams? With more individuals working remotely, navigating notifications in professional communication tools has become critical.

In this article, we’ll walk you through comprehensive ways to mute or disable these alerts and focus on your work without any interruptions. Sounds like a game-changer? Let’s get started!

Key Takeaways

  • You can manage Microsoft Teams notifications by adjusting your settings in the app, allowing you to choose how and when you receive alerts.
  • Customize your channel notifications to only receive notifications for chats and channels that are important to you, reducing unnecessary distractions.
  • During meetings and calls, you can mute all notifications to maintain focus on the conversation without being interrupted.
  • To disable Microsoft Teams notifications for meetings and calls, go to the notification settings and adjust or deactivate the relevant options.

Methods to Mute Microsoft Teams Notifications

In order to manage Microsoft Teams notifications, there are several methods available to mute them and prevent distractions.

Manage notifications in Microsoft Teams

Microsoft Teams gives users control over their notifications. Here is a quick guide to help you manage them:

  1. Start by clicking your profile picture at the top right of the Microsoft Teams window.
  2. Choose “Settings” from the drop – down menu that appears.
  3. Click on “Notifications”.
  4. Now, explore the four ways to receive alerts: pop-up, banner, email, and activity feed.
  5. For less noise, follow only chats and channels that matter.
  6. To hush specific chats or channels, turn off their notifications.
  7. Do not forget to change your status when you need quiet time.
  8. Keep in mind the mute feature for more control during meetings.

Customize channel notifications

Making changes to channel notifications in Microsoft Teams is easy. Here is what you can do:

  1. Look at the teams list on your app.
  2. Over one channel, move your mouse.
  3. Click on “More options.”
  4. Select between two choices: “Only get notifications in the app” or “Get notified.”

Turn off notifications during meetings and calls

Keeping your focus during meetings and calls is important. Microsoft Teams lets you take control of this. Here’s how:

  1. Go to Settings in Microsoft Teams.
  2. Click on Notifications.
  3. You can see the Meetings and Calls option.
  4. Click on this option.
  5. Now, choose to mute all notifications.
  1. Look at your profile picture.
  2. Find a small set of dots or an ellipsis next to it.
  3. Click on this ellipsis.
  4. You will see a global setting to mute all alerts.

Mute notifications for specific conversations

To mute notifications for specific conversations in Microsoft Teams, follow these steps:

  1. Click on the Settings and More icon in the top right corner of Teams.
  2. From the drop – down menu, select “Settings.”
  3. In the Settings pane, click on “Notifications.”
  4. Scroll down to the “Conversation notifications” section.
  5. Toggle off the switch next to “Banner and feed” and “Background.”
  6. This will mute notifications for all conversations in Teams.

How to Disable Microsoft Teams Notifications

To disable Microsoft Teams notifications, follow these steps:

  • Go to the notification settings.
  • Look for “Meetings and Calls” and click on “Edit”.
  • Deactivate or adjust the settings for notifications related to meetings and calls.

Managing Notifications on Mobile Devices

To manage notifications on mobile devices, you can easily turn on mobile notifications and mute them for Teams on both iOS and Android platforms.

Turn on mobile notifications

To turn on mobile notifications for Microsoft Teams, follow these steps:

  1. Open your phone settings.
  2. Find the section for Notifications or Apps & Notifications.
  3. Look for Microsoft Teams in the list of apps.
  4. Tap on Microsoft Teams to go to its notification settings.
  5. Enable or toggle on the option for receiving notifications.

Mute notifications for Teams on phone (iOS and Android)

You can mute notifications for Microsoft Teams on your phone (iOS and Android) using these steps:

  1. Open the Microsoft Teams app on your phone.
  2. Tap on the menu icon (usually three lines) in the top left corner of the screen.
  3. Select “Notifications” from the menu options.
  4. In the notification settings, you can adjust and customize various types of notifications.
  5. Toggle off the option for “Teams” or specific channels to mute their notifications.
  6. To mute notifications during meetings and calls, toggle on the option for “Mute notifications during meetings” under the “Meetings and Calls” section.
  7. If you encounter any issues with notifications or need to troubleshoot, go to your profile picture and select “Notifications”.
  8. To completely turn off notifications for Microsoft Teams on your phone, open the app, tap on your circular profile icon in the top left corner, and access notification settings.

Additional Tips for Managing Teams Notifications

Silence sound for all notifications by adjusting settings in Microsoft Teams. Mute select notifications to avoid being overwhelmed by constant alerts.

Silence sound for all notifications

To silence the sound for all notifications in Microsoft Teams:

  • Go to the Settings.
  • Click on Notifications.
  • Disable the option to play a sound with new notifications and calls.

Mute select notifications

To minimize distractions and focus on your tasks without interruptions, you can choose to mute specific notifications in Microsoft Teams. Here’s how:

  1. Go to the conversation or channel for which you want to mute select notifications.
  2. Click on the top right corner of the original message.
  3. Select “More options” from the menu that appears.
  4. Choose the option to mute the conversation.
  5. By muting the conversation, you will no longer receive notifications for it.


In conclusion, muting Microsoft Teams notifications is a simple and effective way to stay focused during meetings and calls. By adjusting the notification settings and muting specific chats, users can minimize distractions and improve productivity.

Whether on desktop or mobile devices, managing Teams notifications allows for a smoother work experience without constant interruptions. Take control of your notifications in Microsoft Teams and create an environment that promotes concentration and efficiency.

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.