How Do I Resize An Image In Microsoft Teams

Have you ever been stumped trying to resize an image in Microsoft Teams? You’re not alone. Many of us grapple with finding the right size for profile pictures, meeting backgrounds, or even just pasted images within chat threads.

This article will guide you through the steps to easily manipulate your image dimensions in Teams – ensuring they always fit perfectly! Intrigued? Keep reading and find resizing less daunting than before!

Key Takeaways

  • You can easily resize images in Microsoft Teams for different purposes, such as adding them to posts or customizing your profile picture.
  • When inserting an image in a post, it will automatically fit inside the post box without blocking any words.
  • To customize the preview size of a pasted image, you can use the “Image web part” tool to crop or resize it according to your needs.
  • For Teams meetings, select background images with a size of 1920×1080 pixels and an aspect ratio of 16:9 for the best look on most screens. Keep file sizes between 1-2 MB to prevent slowing down meetings.

Resizing Images in Microsoft Teams

In Microsoft Teams, you can easily resize images for various purposes, such as inserting them in posts or customizing your profile picture.

Inserting an image within the frame of a “Post” function

Putting a picture in the box of a “Post” feature in Microsoft Teams is easy. The steps are:

  1. Open the Teams app on your computer or phone.
  2. Choose the group chat where you want to add a picture.
  3. Click on the “Compose Box” at the bottom of the screen.
  4. Click on the icon that looks like a paper clip.
  5. This will open your files where you can choose a picture.
  6. Select the photo you want to put in your post.
  7. Click “Open” or “Done” to add it.

Customizing pasted image preview size

Microsoft Teams has a great feature for adjusting images. This is how you can change the image view size:

  1. First, copy the image you want by using ctrl+c.
  2. Next, paste it in Teams with ctrl+v. The app makes the picture smaller right away.
  3. You can also click on the picture and drag its corners to make it fit your needs.
  4. If you need more ways to change your image, try the “Image web part”. With this tool, you can crop or resize your image the way you like.
  5. You can move other things too! Just drag around shapes, text boxes, or other objects to make them go where you want.
  6. When using the “Posts” function on Teams, it will shrink your image so it fits within its box.

Selecting the ideal background image size for Teams meetings

Selecting the right size for a Teams meeting background is not hard.

  1. First, make sure to pick an image with a size of 1920×1080 pixels. This is the suggested size by Microsoft.
  2. Next, keep the aspect ratio at 16: 9. The picture looks best this way on most screens.
  3. Try to keep your file size between 1 – 2 MB. Large files may slow down your meetings.
  4. PNG and JPG are both good formats for your image. But PNG is usually the top choice.
  5. You can have up to 50 images ready for use in your teams meetings.
  6. Make sure all your images have a size of 1920×1080 pixels.

Uploading a profile picture in Teams and Outlook

To upload a profile picture in Teams and Outlook, follow these steps:

  1. Click on your existing profile in Microsoft Teams or Outlook.
  2. Select “Upload picture” to access your photos.
  3. Choose the desired image from your device.
  4. Ensure that the image file size is 4MB or less.
  5. If needed, resize the image to 450 pixels by 450 pixels or smaller.
  6. Save the profile picture changes.
  1. Click on the existing profile picture for the team or group.
  2. Upload a new image file from your device.
  3. Make sure to adhere to the recommended file size and dimensions.

Resizing an image correctly in Word

To resize an image correctly in Word, follow these steps:

  • Select the picture you want to resize.
  • Click on the “Format” tab at the top of the screen.
  • In the “Size” group, click on the “Crop” button.
  • A dropdown menu will appear. Click on the “Aspect Ratio” option.
  • Choose the desired aspect ratio for your image or select “Custom Aspect Ratio” to input specific dimensions.
  • Use the resize handles around the image to adjust its size proportionally.
  • Alternatively, you can input exact measurements in the height and width boxes in the Size group to resize the image precisely.

Rotating a picture in Outlook email

  • To rotate a picture in Outlook email, select the photo you want to rotate.
  • Go to the Picture Format tab at the top of the screen.
  • Look for the Arrange group within the Picture Format tab.
  • In that group, you will find the option to rotate the picture.
  • Click on the rotation option to rotate it left or right.

Tips for Resizing Images for Microsoft Teams

Choose the appropriate file format and size for your images in Microsoft Teams.

Choosing the appropriate file format and size

For optimal compatibility in Microsoft Teams, it’s important to choose the right file format and size for your images. Stick to popular formats like .PNG and .JPG, as these are recommended by Teams.

When it comes to image size, keep in mind that larger files may take longer to upload and can cause performance issues. For background images, the ideal resolution is 1920×1080 pixels.

And when adding a profile picture in Teams and Outlook, aim for a file size of 4MB or less, with dimensions around 450×450 pixels or smaller. By selecting the appropriate file format and size, you’ll ensure smooth integration and display of your images within Microsoft Teams.

Maintaining aspect ratio for profile pictures

When resizing profile pictures for Microsoft Teams, it is important to maintain the aspect ratio. The aspect ratio refers to the relationship between the width and height of an image.

By keeping the original aspect ratio, you can prevent distorting the image and ensure that it looks good in your profile picture. Microsoft Teams automatically resizes uploaded images to fit within the frame or canvas, so you don’t have to worry about resizing manually.

When adjusting the size of your profile picture, use percentages instead of specific dimensions to maintain the original aspect ratio effectively.

Using the resize handles in Word

You can easily resize pictures, shapes, text boxes, and WordArt in Microsoft Teams by using the resize handles in Word. Just select the object you want to resize and drag one of the corner handles.

If you need to resize multiple objects at once, hold down the Ctrl key while selecting them. You can also change the size by typing in exact dimensions or dragging the object frame.

Remember that you can wrap text around a picture by selecting it and choosing the wrap text option. With these simple steps, you can quickly adjust sizes, modify dimensions, change proportions, rescale objects, alter shapes, and adapt sizes to fit your needs in Microsoft Teams.

Common FAQs about Resizing Images in Microsoft Teams

Learn best practices for selecting a custom Teams background image format and discover the roaming capability of Teams background images across devices. Find all the answers to your questions about resizing images in Microsoft Teams!

Best practices for selecting a custom Teams background image format

When selecting a custom background image format for Microsoft Teams, there are some best practices to keep in mind. It is recommended to choose an image with an aspect ratio of 16:9 for the best experience.

While the article does not specify the recommended formats, it is important to consider using common image file types such as JPEG or PNG. Additionally, make sure that the dimensions and requirements for Teams background images are met, which can be found in the article’s quick guide.

By following these best practices, you can ensure that your custom Teams background image looks great and enhances your meeting experience.

Roaming capability of Teams background images across devices

Teams background images can be used across different devices, allowing you to have the same custom background no matter where you join a Teams meeting. So if you upload or select a custom image for your background on one device, it will also appear as your background when you join a meeting on another device.

This roaming capability makes it easy to personalize your virtual environment and maintain consistency in your Teams experience.


In conclusion, resizing images in Microsoft Teams is a simple process that can be done using various features and functions. Whether you need to resize an image for a post, customize the preview size, or adjust your profile picture, Teams offers convenient options.

By following the tips and best practices mentioned in this article, you can easily resize images to fit your needs in Microsoft Teams.

Related Articles and Resources

Check out these related articles and resources for more information on Microsoft Teams and other Microsoft products:

– Upgrade to Microsoft Teams Premium to unlock additional benefits.

– Discover what Microsoft Intune is and why it’s beneficial for organizations.

– Learn about the advantages of using Microsoft Viva.

– Find out the risks of continuing to use Windows Server 2012.

– Get informed about the recent pricing increase for Microsoft 365.

– Explore the new feature ‘Reactions’ in Microsoft Outlook.

The benefits of upgrading to Microsoft Teams Premium

Upgrading to Microsoft Teams Premium offers several benefits that enhance the overall Teams experience. With this upgrade, users gain access to advanced features for personalized meetings.

They can enjoy extended meeting lengths, accommodate more participants, and have increased storage space. Additionally, Teams Premium allows for branded meetings, enabling customization of meeting backgrounds, buttons, and banners with company branding.

Furthermore, the upgraded desktop client installs and loads faster for quicker launch times and smoother joining of meetings. Overall, upgrading to Microsoft Teams Premium makes every meeting more personalized, intelligent, and efficient for individuals and organizations alike.

What is Microsoft Intune and why should an organization use it?

Microsoft Intune is a cloud-based solution offered by Microsoft for managing and securing devices across different platforms like Windows, iOS, and Android. It provides organizations with features to manage devices, applications, and protect data.

With Microsoft Intune, organizations can ensure device security, enforce compliance policies, and streamline device management processes. It’s a scalable solution that can be tailored to meet the specific needs of different organizations.

By using Microsoft Intune, organizations can effectively manage their devices and keep them secure while maintaining productivity and efficiency.

Microsoft Viva benefits

Microsoft Viva is an app in Microsoft Teams that offers several benefits to employees and organizations. One of the main advantages is improved employee engagement. With Viva Connections, employees can access news, resources, and conversations all in one place, creating a more collaborative and connected work environment.

Another benefit is enhanced knowledge sharing and management. Viva Topics provides contextual knowledge by surfacing topic cards across various Microsoft 365 apps, making it easier for employees to find information quickly.

This promotes workplace productivity and learning.

Viva Insights is another feature that helps employees make progress on their goals by providing personal views and timely prompts. This fosters employee wellbeing by enabling individuals to manage their tasks effectively and stay organized.

Still using Windows Server 2012? You are at risk.

If you’re still using Windows Server 2012, it’s important to know that you are at risk. This operating system has reached its end of life, which means that it no longer receives security updates.

Without these updates, your server may be vulnerable to security breaches and cyber attacks. It is highly recommended that you upgrade to a newer version of Windows Server or consider migrating to Azure for enhanced network protection and data security.

Don’t take the risk – stay up-to-date with the latest software updates and ensure the safety of your system.

Microsoft announces 9% pricing increase for 365

Microsoft has recently announced a 9% increase in pricing for Microsoft 365. This price hike applies to the Microsoft 365 suite and its associated services. The decision was made to reflect the added value that Microsoft has provided to its customers over the past decade.

This increase was officially announced in August of this year.

Introducing ‘Reactions’ in Microsoft Outlook

Microsoft Outlook now offers a new feature called “Reactions” that allows users to respond to messages using emojis. This means you can quickly express your feelings or thoughts without typing a message.

When someone sends you an email, you can use the reactions button to choose from a set of emojis like thumbs up, heart, laughter, and more. These reactions will be visible to both the sender and anyone else who views the message.

It’s a fun and easy way to interact with your emails in Outlook!

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.