How To Create A Group Chat In Microsoft Teams

Are you finding it difficult to coordinate team discussions on Microsoft Teams? Despite being a powerful collaboration tool, its functions can sometimes be overwhelming. This blog post simplifies one of those key features – creating a group chat in Microsoft Teams.

Continue reading to master this skill for seamless and efficient teamwork!

Key Takeaways

  • Click on the new chat icon in Microsoft Teams and enter the names or email addresses of the people you want to add to start a group chat.
  • Give your group chat a clear and unique name to easily identify it among other chats.
  • You can add up to 250 people to a group chat in Microsoft Teams, even from different teams.

How to Start a Group Chat in Microsoft Teams

To start a group chat in Microsoft Teams, begin by clicking on the new chat icon and entering the names or email addresses of the people you want to add to the conversation.

Naming the group chat

Pick a name for your group chat in Microsoft Teams. This step makes the chat’s purpose clear to all members. Click on “New Chat”. Then select “Add group name”. Make sure to choose a unique and related name that suits your conversation topic.

By doing this, it will be easy for you and others to spot the chat among many other chats.

Adding people to the conversation

To add people to a group chat in Microsoft Teams, you should start a new chat. Then, type the names of people you want to include in your conversation. The online tool lets you invite up to 250 friends or workmates, even from other teams.

After starting a group discussion and inviting members, sharing a past talk becomes possible. From the app menu, choose “Chat”. Afterward, select “Contacts”. Here is where an individual can create or erase contact groups at any time they wish.

You will find this process simple and quick for generating multi-member chats.

Pinning frequently used group chats

You can pin your group chats in Microsoft Teams. This helps you keep track of the groups you use a lot. You just click on the pin icon next to the chat. The chat will then show at the top of your list.

With this, you easily find and open these chats. You will have quick access to important talks. It also makes sure all team members can see key info fast and easy.

How to Create a Group in Microsoft Teams

To create a group in Microsoft Teams, follow these steps:

  • Enter the name or phone number of the person you want to add.
  • Select the compose icon and choose who you want to add.
  • Use the Edit button to name or rename the group chat.


Additional Features of Group Chats in Microsoft Teams

Group chats in Microsoft Teams offer additional features such as sharing files, making calls, and customizing chat history settings. Find out how to take advantage of these functionalities for smoother collaboration and communication.

Sharing files

Users can easily share files in group chats in Microsoft Teams. Whether it’s a document, image, or any other file, you can quickly and conveniently share it with the members of your group chat.

You have two options for sharing files: through the Teams button or by selecting “New conversation” and then clicking on the paperclip icon. This allows you to select a file from OneDrive or upload it directly from your computer.

What’s great is that you can also coauthor files in real-time with others, making collaboration and teamwork even easier. With file sharing in Microsoft Teams, everyone in the group chat can access and contribute to important documents effortlessly.

In addition to sharing files, Microsoft Teams offers various features to enhance group communication and collaboration. For example, you can make calls directly from the group chat to discuss projects or provide quick updates without switching between different apps or platforms.

Furthermore, customizing chat history settings gives you control over how long messages and shared content are stored within a group chat. This helps keep things organized while ensuring important information is readily available whenever needed.

(File-sharing keywords: Sharing files; Additional Features of Group Chats in Microsoft Teams; File sharing; Group communication; Collaboration; Instant messaging)

Making calls from the group chat

Group chat participants in Microsoft Teams have the convenient option to make calls directly from the chat itself. This means that you can easily connect with everyone in the group through voice or video calls without having to start a separate meeting.

Whether you’re collaborating on a project or need to discuss something urgent, making calls from the group chat allows for seamless communication and instant decision-making. With just a few clicks, you can initiate a call or answer incoming calls from anywhere using Teams, ensuring that everyone stays connected and engaged.

So, forget about switching between different apps or platforms – Microsoft Teams has got you covered when it comes to efficient group messaging and conference calls.

Customizing chat history settings

You can customize the chat history settings in Microsoft Teams to fit your personal preferences. This allows you to have control over how your chat logs are saved and accessed. With these customizable options, you can choose whether to keep a record of your conversations or delete them after a certain period of time.

You also have the ability to adjust the level of detail included in your chat history, such as including images and files. These enhanced features for group chats provide flexibility and customization options for managing your chat records in Teams.

How to Create a One-on-One Chat in Microsoft Teams

To create a one-on-one chat in Microsoft Teams, follow these steps:

  • Open the Microsoft Teams application and select “Chat” from the menu.
  • Click on the new chat icon.
  • Enter the name, phone number, or email address of the team member you want to chat with.
  • Press enter or click on their name to start the one-on-one conversation.

Tips and Tricks for Managing Group Chats

To efficiently manage group chats in Microsoft Teams, use the @everyone feature to notify all members at once.

@mentioning everyone in the group chat

To notify everyone in a group chat on Microsoft Teams, you can use the @everyone or @channel feature. This is a helpful way to get the attention of all group members without individually mentioning each person.

By using these commands, you can efficiently communicate with the entire group and ensure that important messages are seen by everyone. It’s important to note that there isn’t a direct feature in Microsoft Teams to mention everyone in a chat without individually @mentioning each member.

So, make use of @everyone or @channel to effectively reach and engage your whole group during discussions and updates.

Renaming a group chat

To rename a group chat in Microsoft Teams, go to the list of chats in the Teams app and select the group chat you want to rename. Then, click on the pencil icon next to the current name of the group chat.

Type in the new name you want for the group chat and then click outside of the name field or press Enter to save it. Once you do that, the group chat will be renamed with your new chosen name.


In conclusion, creating a group chat in Microsoft Teams is simple and efficient. Just click the new chat icon or go to Chats and click the new chat button. Add members by searching their names or email addresses, and you’re ready to start collaborating with your team.

With features like file sharing, group calls, and customizable settings, Microsoft Teams makes group chats a powerful tool for communication and collaboration. So go ahead, create your group chat today and streamline your team’s communication process.