How To Change View On Microsoft Teams Video Call

Are you finding it challenging to adjust your view during a Microsoft Teams Video Call? You’re not alone; changing the video layout is an issue often encountered by many users. This article will act as your step-by-step guide, simplifying this task and enhancing your Microsoft Teams call experience.

Ready to maximize productivity during meetings? Let’s dive in!

Key Takeaways

  • You can easily turn your video on or off during a Microsoft Teams call by clicking the camera icon at the bottom of the screen.
  • To change your background in Microsoft Teams, select “Apply Background Effects” and choose to blur your background or pick an image.
  • Microsoft Teams offers various view layouts for video calls, including gallery view, large gallery view, together mode, 2×2 grid view, and focus mode.
  • You can pin someone’s video to keep it visible even when others are speaking by right-clicking on their video and selecting “Pin.”

Changing View Options in Microsoft Teams Video Call

You can easily change the view options during a Microsoft Teams video call, such as turning your video on or off, changing your background, using video filters, adjusting the view layout (Gallery, Large gallery, Together mode, 2×2, Focus), pinning someone’s video, and reframing a video.

Turning your video on or off

It’s easy to turn your video on or off during a Microsoft Teams call. Here are the steps:

  1. Open your call in Microsoft Teams.
  2. Look for the camera icon at the bottom of the screen.
  3. Click the camera icon to turn your video on or off.
  4. The icon will glow when your video is on.

Changing your background

Changing your background is an exciting part of using Microsoft Teams video calls. Here are the steps to do it:

  1. Open Microsoft Teams.
  2. Choose a meeting or start a new one.
  3. Look for “More actions” or “More options”.
  4. Click and find “Apply Background Effects“.
  5. Now, you have two choices: blur your background or pick an image.
  6. You can use an image that Teams gives you, or you can use your own photo.
  7. After picking, hit the “Apply” button.
  1. Find and click the “Background settings” button.
  2. Pick the option to blur or replace the background.
  3. Decide on an image from Teams or use your own photo.
  4. Hit the “Apply” button to set it.

Using video filters

Microsoft Teams gives you the chance to use video filters. This is how it’s done.

  1. Open Microsoft Teams.
  2. Start or join a video call.
  3. Spot the “More actions” button. Click on it.
  4. Look for “Video effects”. Click to see them.
  5. You will find many visual effects here like frames and styles.
  6. Pick an effect that you like.
  7. Try out different filters such as Soft focus and Adjust brightness to get the look you want.
  8. Use these effects to make your video feed better.

Changing your view layout (Gallery, Large gallery, Together mode, 2×2, Focus)

Microsoft Teams allows you to change your view layout during a video call. Here are the different options available:

  • Gallery view: This layout shows all participants in equal-sized tiles, allowing you to see everyone at once.
  • Large gallery view: Provides a more immersive experience by displaying larger tiles for each participant, making it easier to see their reactions and gestures.
  • Together mode: In this mode, all participants are shown in a virtual environment, creating a sense of being in the same physical space.
  • 2×2 view: This layout displays four participants at a time in equal-sized tiles, useful for smaller group discussions.
  • Focus mode: With this option, the spotlight is on the active speaker, making it easier to follow along during presentations or speaker-led discussions.

Pinning someone’s video

You can pin someone’s video during a Microsoft Teams video call. This allows you to keep their video in view even if others are speaking. Here’s how you can do it:

  • Right – click on the video of the person you want to pin.
  • Select the “Pin” option from the menu that appears.
  • The pinned video will stay on your screen, no matter who is currently speaking.

Reframing a video

During a Microsoft Teams video call, you have the option to reframe a video to change the view and focus on specific participants. This allows you to customize your video display based on your preferences. Here’s how you can reframe a video in Teams:

  • While in a Teams video call, locate the person whose video you want to reframe.
  • Hover over their video thumbnail or tile.
  • Click on the three – dot menu icon that appears in the top right corner of their thumbnail.
  • From the menu options, select “Reframe” to adjust the framing of their video.

Guide on How to Use Microsoft Teams Video Call

To use Microsoft Teams video call, you can follow these simple steps. First, open the Teams app on your device. Then, select the calendar icon at the bottom of the screen to schedule a meeting or join an existing one.

Once in the meeting, you can turn your video on or off by clicking on the camera icon at the bottom toolbar. You can also change your background by selecting “Background effects” and choosing from various options available.

To change your view layout during a video call, click on the three dots menu and select “Change layout.” From there, you can choose between gallery view, large gallery view, together mode, 2×2 grid view, or focus mode.

Additionally, if you want to pin someone’s video so that it stays visible even when others are speaking, simply hover over their video and click on the ‘Pin’ icon that appears. Another useful feature is reframing a video; this allows you to adjust how others see your camera feed by cropping it in different ways.

To do this during a call, click on ‘More actions,’ then go to ‘Reframe’ and choose from options like spotlight or wide angle.

By following these steps and utilizing these features in Microsoft Teams Video Call, you can have more control over your meetings and enhance collaboration with colleagues or friends seamlessly.

Adjusting Call Settings in Microsoft Teams

In this section, we will explore how to manage call settings, add and remove delegates, change default mic, speaker, or camera options, make a test call, set up call answering rules, adjust voicemail settings and more in Microsoft Teams.

Learn how to optimize your calling experience by reading further.

Managing call settings

To manage your call settings in Microsoft Teams, follow these simple steps:

  • Access the Teams admin center.
  • Select the Voice tab under user details.
  • Customize your call preferences according to your needs.
  • Modify call configurations to suit your requirements.
  • Set up call delegation by adding or removing delegates.
  • Change your default microphone, speaker, or camera for better audio and video quality.
  • Make a test call to ensure everything is working properly.
  • Set up call answering rules to determine how incoming calls are handled.
  • Adjust voicemail settings based on your preferences.
  • Choose preferred ringtones for incoming calls.
  • Control video call layouts by selecting the appropriate view.

Adding and removing delegates

Users can easily manage delegates in Microsoft Teams to add or remove people who can act on their behalf. Here’s how you can do it:

  • Go to the Settings menu in Microsoft Teams.
  • Select “Settings” from the drop – down menu.
  • Choose “General” and then click on “Manage delegates.”
  • Type in the name of the person you want to add as a delegate.
  • Grant specific permissions to the delegate, such as making calls or managing settings.

Changing default mic, speaker, or camera

To change your default microphone, speaker, or camera settings in Microsoft Teams, follow these steps:

  • Go to your meeting or call settings by clicking on the “…” (More actions) button.
  • Select “Device settings” from the menu.
  • In the Device settings window, you can modify your default microphone, speaker, or camera by selecting them from the dropdown menus.
  • Choose your preferred options for each device.
  • Click “Apply” or “Save” to save your changes.

Making a test call

To ensure that your audio equipment is working properly in Microsoft Teams, you can conduct a trial call. Here’s how:

  1. Go to the settings menu in Microsoft Teams.
  2. Select the option to make a test call.
  3. Follow the prompts to initiate the test call.
  4. Check if you can hear and be heard clearly during the call.
  5. If there are any issues, you may need to adjust your audio equipment settings or troubleshoot further.

Setting call answering rules

To customize your call answering rules in Microsoft Teams, follow these steps:

  1. Access the Teams admin center.
  2. Navigate to the Voice tab.
  3. Click on Call answering rules.
  4. Modify and configure your desired call forwarding options.
  5. Customize your call groups according to your needs.
  • Call forwarding options can be adjusted to route calls to different destinations.
  • Customizing call groups allows you to organize incoming calls based on specific criteria.
  • Call answering rules can be modified and configured within the Teams admin center.

Adjusting voicemail settings

Adjusting voicemail settings in Microsoft Teams is an important step to customize your call experience. Here are some key things you can do:

  • Configure voicemail call answering rules: Customize how incoming calls are handled when you are unavailable. You can set up rules to forward calls to another number, play a greeting, or send callers directly to voicemail.
  • Creating custom calling policies: With Microsoft Teams, you have the flexibility to create and edit calling policies according to your preferences. These policies allow you to control features like voicemail behavior, caller ID presentation, and more.
  • Configuring cloud voicemail settings: In the Teams client, you can easily configure your cloud voicemail settings by going to Settings, then Calls, and selecting Configure Voicemail. This enables you to personalize options such as email notifications for new voicemails and setting up a custom greeting.

Tips for Optimizing the Video Call Experience

Choose the best view layout for your needs, adjust camera and microphone settings for better quality, use touch-up features for a polished appearance, manage blocked numbers and call queue notifications, and turn on Text Telephone (TTY) or browser pop-ups.

Choosing the best view layout for your needs

To choose the best view layout for your needs during a Microsoft Teams video call, you have several options. You can select from different meeting views, such as Gallery, Large gallery, Together mode, 2×2, and Focus.

The Gallery view allows you to see multiple participants at once, while the Large gallery view displays more participants in larger tiles. Together mode creates a virtual shared background and places all participants in a room-like setting.

The 2×2 view shows up to four participants on the screen simultaneously, and the Focus view focuses on the active speaker.

It’s important to consider your preferences and the nature of your video call when selecting a view layout. If you want to see everyone clearly and interact with multiple participants at once, Gallery or Large gallery views are ideal choices.

For more engaging and immersive meetings, Together mode can create a unique experience. On the other hand, if you prefer focusing on one participant or presentation at a time during online discussions or presentations, 2×2 or Focus views may be more suitable.

Adjusting camera and microphone settings for better quality

Improving the quality of your video calls on Microsoft Teams is easy when you adjust your camera and microphone settings. To enhance the visuals, you can tweak the brightness to improve video quality in low lighting conditions.

Additionally, applying video filters can add a touch of customization to your meetings. For a better audio experience, you can access advanced audio settings for further customization.

With these adjustments, you’ll be able to optimize your video call experience and ensure crystal clear communication with others.

Using touch-up features for a polished appearance

Enhancing your onscreen appearance during video calls is possible with the help of touch-up features. While Microsoft Teams does not have a built-in touch-up feature, there are third-party “virtual camera” tools available that offer this functionality.

These tools provide options to enhance visuals, improve your on-camera look, and give you a polished appearance during video meetings. They may include virtual makeup tools, face smoothing filters, and other enhancements to optimize your video call presentation.

Using these touch-up features can be especially helpful if you want to make sure you look your best in professional or important video calls. By improving the quality of your webcam visuals and enhancing your appearance on-screen, you can feel more confident and make a positive impression during virtual meetings.

However, it’s important to note that Microsoft Teams is not the only platform that offers touch-up features. Zoom calls, for example, may provide better options compared to other platforms like WebEx or Microsoft Teams.

To summarize: While Microsoft Teams itself doesn’t have a built-in touch-up feature for polishing your appearance in video calls, third-party “virtual camera” tools can be used instead.

Managing blocked numbers and call queue notifications

In Microsoft Teams, you have the ability to manage blocked numbers and call queue notifications. If there are certain phone numbers that you don’t want to receive calls from, you can block them individually.

This feature is helpful for avoiding unwanted or spam calls during video conferences. Additionally, call queue notifications allow call agents to view and respond to support calls linked to a specific channel.

This enhances collaboration and ensures that important calls are not missed. By managing these settings effectively, you can create a more streamlined and efficient video call experience for yourself and your team.

Turning on Text Telephone (TTY) or browser pop-ups

To ensure accessibility during video calls, Microsoft Teams offers the option to turn on Text Telephone (TTY) mode and enable browser pop-ups. Text Telephone mode allows users to send text messages over a telephone line, making communication easier for those with hearing or speech impairments.

Meanwhile, browser pop-ups provide notifications in the corner of the screen alerting users of incoming meetings or messages. Users can easily turn on these features in the settings of Microsoft Teams, enhancing their overall meeting experience and ensuring they never miss important information.

Troubleshooting and FAQs

Resolve common issues and find answers to frequently asked questions about changing view options in Microsoft Teams video calls.

Common issues and solutions

Users may encounter common issues with their camera not working in Microsoft Teams. Here are some solutions to these problems:

  1. Camera malfunctions: If your camera stops working during a video call, try the following solutions:
  • Check if the camera is properly connected to your device.
  • Restart your computer or device and reopen Microsoft Teams.
  • Update your camera drivers to the latest version.
  • Adjust the camera permissions in the Settings menu of Microsoft Teams.
  1. Decreased volume issue: If you experience decreased volume after sharing content through HDMI, try this solution:
  • Go to the audio settings in Microsoft Teams and adjust the volume levels for both incoming and outgoing audio.
  1. Troubleshooting camera problems: For other camera-related issues, consider these solutions:
  • Check if other applications are using your camera simultaneously, as this can cause conflicts. Close those applications before joining a Teams call.
  • Make sure that your camera is not blocked or disabled in the device’s privacy settings.
  • Disconnect any external cameras or devices and use the built – in camera of your device.
  1. Error fixing: If you encounter any error messages while using Microsoft Teams, try these steps:
  • Restarting or signing out and signing back into Teams can often resolve minor errors.
  • Clearing the cache and temporary files of Microsoft Teams may also help fix certain issues.
  • Updating Microsoft Teams to the latest version can resolve compatibility issues.

How to switch to Large Gallery View in Microsoft Teams Meetings

To switch to Large Gallery View in Microsoft Teams Meetings, follow these simple steps:

  1. Open the Microsoft Teams application on your desktop or mobile device.
  2. Join or start a video call with your desired participants.
  3. Once you are in the video call, look for the “Change view” button in the desktop version or the “More actions” button in the mobile version.
  4. Click on the “Change view” button in the desktop version or tap on the “More actions” button in the mobile version.
  5. A dropdown menu will appear with different view options. Select “Large gallery view” from the list.
  6. The video call layout will switch to Large Gallery View, allowing you to see more participants at once.
  7. You can now enjoy a larger grid of video thumbnails, making it easier to interact with everyone in your meeting.

Moving your camera view closer during a meeting

If you want to move your camera view closer during a meeting in Microsoft Teams, here’s how you can do it:

  • On mobile devices, tap the More actions button and then choose either Meeting views or Change layout. This will allow you to switch views during a video call.
  • On desktop, select the Change view button in Gallery view. This option is available during a video call.

Getting help with changing view options in Microsoft Teams

If you need assistance with changing view options in Microsoft Teams, here are some ways to get help:

  • Visit the Microsoft Teams support website for tutorials and guides on how to change view options.
  • Reach out to the Microsoft Teams community forum where users share tips and solutions.
  • Contact Microsoft Teams customer support for personalized assistance.
  • Join online communities or social media groups dedicated to Microsoft Teams for advice from experienced users.
  • Attend virtual or in – person training sessions offered by Microsoft or its partners.


In conclusion, changing the view on a Microsoft Teams video call is easy and customizable. With various layout options available, users can personalize their experience to suit their preferences.

By exploring the settings and features mentioned in this guide, you can enhance your Microsoft Teams meetings and have a more engaging video call experience. So go ahead and try out different views until you find the one that works best for you!

Meet the Author

Abdul Rahim has been working in Information Technology for over two decades. Learn how Abdul got his start as a Tech Blogger , and why he decided to start this Software blog. If you want to send Abdul a quick message, then visit his contact page here.